AR/ AP Administrator

Timebase Consoles • Town of Islip, NY

6d • $55,000 - $60,000

About The Position

We incorporate the latest technology into any intensive control room environment utilizing quality consoles and technical furniture that are all designed, manufactured, and assembled in the United States of America. Our professionalism, custom control room solutions, adaptability of our technical furniture to accommodate new technology, and dedication to our clients are one reason customers have consistently called TBC “The Best Consoles” they have ever purchased.
Who You Are
The Entry-Level AR/AP Administrator supports the day-to-day accounts receivable and accounts payable functions of the company. This role helps ensure invoices, payments, and financial records are processed accurately and on time. This is an excellent opportunity for someone looking to start or grow a career in accounting or finance within a small business environment. Training and guidance will be provided.

Requirements

• High school diploma required; coursework or degree in Accounting, Finance, or related field preferred
• Entry-level candidates encouraged to apply
• Internship, coursework, or 0–2 years of related experience is a plus but not required
• Basic understanding of accounting or willingness to learn
• Strong attention to detail and accuracy
• Basic computer skills, including Microsoft Excel
• Ability to learn accounting software (training provided)
• Good organizational and time-management skills
• Clear written and verbal communication skills
• Professional handling of confidential information
• Dependable, motivated, and eager to grow

Responsibilities

• Assist with processing vendor invoices accurately and in a timely manner
• Match invoices with purchase orders and receipts, as needed
• Help prepare weekly or bi-weekly payments (checks or electronic payments)
• Maintain organized vendor records and documentation
• Respond to basic vendor inquiries regarding invoices and payment status
• Support 1099 preparation and recordkeeping, as applicable
• Assist with generating and sending customer invoices
• Record customer payments (checks, ACH, credit cards, etc.)
• Help monitor outstanding invoices and follow up on past-due accounts
• Communicate with customers to help resolve billing or payment questions
• Maintain accurate customer account records
• Answer phones, greet visitors, and manage office supplies
• Small parcel package shipping via UPS/Fedex/ USPS
• Maintain organized and accurate financial files and records
• Assist with basic reconciliations related to AR and AP
• Support month-end and year-end closing activities
• Help gather documentation for audits or internal reviews
• Follow company policies and basic accounting procedures
• Work closely with team members to support daily operations
• Learn and suggest ways to improve processes over time

Benefits

• On-the-job training and mentorship
• Exposure to multiple areas of accounting
• Opportunity for growth within a small business
• Supportive and collaborative work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED