Approvals Manager - LA28 Olympic & Paralympic Games

On Location•New York, NY

1d•Remote

About The Position

The Olympic Games are more than a competition—they are a global celebration of human potential, perseverance, and unity. We are seeking an Approvals Manager to join the Marketing team and lead compliance across all Olympic Hospitality marketing initiatives. This role is critical in ensuring all materials meet LA28 and International Olympic Committee (IOC) standards, maintaining the integrity of one of the world’s most iconic brands.

Requirements

3+ years of experience in approvals, compliance, copywriting, or a related field
Comfortable working within brand, legal, and governance frameworks
Fluency in English required; additional languages are a plus
Highly organized with exceptional attention to detail
Ability to collaborate across CET, EST, and PST time zones as needed
Demonstrated ability to thrive in a fast-paced, deadline-driven environment
Strategic mindset with the ability to understand broader business and brand implications
Experience with collaboration and project management tools such as AirTable, Figma Asana, Slack, Microsoft Teams, Microsoft 365

Nice To Haves

Ideally, has a creative agency background and understands creative processes/worked with creatives before

Responsibilities

Submit marketing materials (including copy, web pages, presentations, videos, renders, and other assets) to the International Olympic Committee (IOC) via their extranet platform (TRACK) for validation
Liaise with the LA28 Marketing team to ensure alignment, coordination, and internal pre-approvals prior to OCOG and IOC submission
Manage follow-ups on modification requests or rejections from the OCOG/IOC, seeking clarification as needed to inform revisions
Coordinate with internal stakeholders to provide real-time updates on submission status, approvals, and required changes
Communicate with LA28 and the IOC to provide context and background information to support the review process
Ensure all materials adhere to LA28 and IOC brand guidelines, proactively identifying and resolving compliance issues
Serve as a key gatekeeper for brand integrity across design and copy, ensuring consistency across all marketing outputs
Partner closely with the Head of Marketing Services, Head of Content & Production, Marketing Project Managers, and the broader marketing team to identify upcoming deliverables and prepare submissions accordingly
Track and report approval progress through a centralized system, maintaining visibility across all materials under review
Develop and manage a clear approvals calendar in coordination with the Head of Content & Production, ensuring alignment with production timelines
Support the marketing team as needed, including organizing, filing, and distributing approved materials, as well as assisting with ad hoc requests