Apprentice Program Specialist

Summit Fire & Security • Mendota Heights, MN

2d • $25 - $30 • Hybrid

About The Position

The Apprentice Program Specialist supports the Apprentice Program Manager in the execution and administration of Summit’s apprenticeship training programs. This role plays a critical part in maintaining operational accountability across Summit’s apprenticeship programs by ensuring documentation, and progression requirements are completed accurately and in accordance with established standards.

Requirements

• High school diploma or equivalent (required)
• Previous administrative or program coordination experience is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Strong interpersonal and communication skills to build lasting relationships
• Ability to effectively read, write, and communicate in English with employees
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Ability to work independently and collaboratively.
• Discretion and professionalism in handling sensitive information.
• Valid driver’s license with an acceptable driving record (required)
• Must comply with SFS’s Drug and Alcohol policy and Background screening requirements.

Responsibilities

• Provide direct operational support to the Apprentice Program Manager
• Assist with scheduling, coordination, and tracking of training activities
• Support apprenticeship onboarding, enrollment, and progression
• Help ensure training timelines and requirements are met accurately and on time
• Track apprentice hours, coursework, and progression in accordance with program standards
• Assist with documentation required for state and federal apprenticeship compliance
• Maintain accurate, well-organized training records
• Support audit preparation and ongoing compliance efforts
• Assist with on-site training classes, as needed and attend full team planning meetings (10% travel)
• Maintain accurate training records and documentation
• Assist with tracking compliance with state and federal apprenticeship requirements
• Support preparation of documentation for audits, reporting, and program reviews
• Ensure records are organized, current, and audit-ready
• Serve as a reliable point of contact for apprentices, instructors, and internal teams
• Assist with training communications, reminders, and follow-ups
• Help ensure clear, consistent communication between training, field leadership, and operations
• Maintain training databases, spreadsheets, and tracking tools with accuracy and attention to detail
• Assist with reporting and documentation to support leadership visibility
• Help identify opportunities to improve efficiency, consistency, and organization
• Provide dependable administrative support to keep programs running smoothly
• Other duties may be assigned.
• Assist with state audits for apprenticeship program
• Manage ad hoc project and program management objectives as required.
• Assist with Apprentix, recordkeeping and data collection of training programs, trainees, and team documentation.

Benefits

• Extensive training opportunities
• Career advancement
• Competitive pay
• Bonus opportunities
• Industry leading and affordable benefits package for eligible employees
• Paid Vacation and Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Flexible Spending Accounts
• Long-Term Disability – Employer Paid
• Short-Term Disability – Employer Paid
• Additional Voluntary Ancillary Benefits such as Accident and Hospital Indemnity
• Life Insurance for Team Members and Dependents
• Employee Assistance Program
• Employee Referral Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED