Application Engineering Coordinator

HUBER TECHNOLOGY LLC•Denver, NC

11d•$23 - $25•Onsite

About The Position

The Application Engineering Coordinator (AE Coordinator) supports the Engineering Department by improving workflow organization, documentation control, communication quality, and administrative coordination throughout the proposal and bidding process. This role is responsible for helping the engineering team organize bid and proposal documentation, maintain project and bid-tracking tools, support CRM documentation requirements, coordinate internal follow-up on requests, and prepare clear, professional written communications. The AE Coordinator will also assist with direct bid package preparation, meeting-note management, document filing, workflow tracking, and communication with internal teams to help keep projects moving efficiently. The ideal candidate is highly organized, detail-oriented, and a strong business writer who is comfortable working in a fast-paced, deadline-driven environment. This individual should be proficient in Microsoft Outlook and other Microsoft Office applications, comfortable using templates and repeatable workflows, and confident using AI tools (such as M365 Copilot) to accelerate routine drafting tasks while recognizing when technical review is required. This position is intended to support the engineering team by handling workflow-heavy coordination and documentation responsibilities so that Application Engineers and Team Leaders can remain focused on technical execution. The AE Coordinator will work under the supervision of the Engineering Manager and/or designated Team Leaders. The individual will follow established procedures and written instructions to accomplish assigned tasks and will escalate technical or risk-sensitive matters to the appropriate engineering personnel when needed. The AE Coordinator will be located in the headquarters office in Denver, NC. This position is primarily office-based and is expected to require minimal travel.

Requirements

Associate’s degree in business, communications, engineering technology, project coordination, or other relevant discipline.
Equivalent relevant work experience will be considered in lieu of degree; Relevant experience includes but is not limited to project coordination, document control, proposal support, inside sales support, or engineering support
Strong computer proficiency, specifically with Microsoft Office applications (Outlook, Word, Excel)
Proficient use of Outlook templates and other repeatable email formats for high-volume workflow communication
Excellent written and oral communication skills with a strong business writing ability, including drafting professional emails, meeting notes, summaries, and routine written content
Ability to support multiple concurrent workflows while maintaining accuracy under deadlines
Comfortable using AI tools to accelerate routine drafting, summaries, and communication tasks
Ability to work independently as well as in a team-oriented environment
Ability to follow established procedures with a strong attention to detail to identify missing information and escalate issues appropriately
Ability to pass a drug test, background check as it relates to the role, and completion of an I-9 form.
Authorization to work in the U.S. is a precondition of employment for this role.

Nice To Haves

3+ years’ experience in supporting engineering, manufacturing construction, or other project-based teams
Familiarity with CRM systems (Microsoft Dynamics), bid/proposal support, or document-control workflows

Responsibilities

Download bidding documents and organize them in the appropriate project folders for review by Application Engineers
Support preparation and assembly of bid and proposal documentation to ensure packages are complete and properly organized
Review bid package details to confirm required administrative items and supporting documentation are included prior to release
Help maintain consistency in how bid and proposal documents are packaged, labeled, stored, and distributed
Enter or assist with non-technical updates in CRM, as trained
Attach required documents to CRM at the appropriate workflow stages
Attach Risk Assessments and other required support documentation to CRM after internal preparation and approval
Track the status of Risk Assessments in CRM and identify when they are overdue or incomplete, escalating as needed
Maintain the live bid list with support from Team Leaders, including dates, notes, and other project-tracking details
Help maintain consistency and accuracy in project tracking tools, bid logs, and related documentation systems
Compare internal request lists with active bid lists to help ensure timely follow-up and visibility
Assist as needed with making modifications to HUBER equipment specifications, as directed by the Engineering Manager or Team Lead
Create and maintain orderly project files and documentation folders
Help maintain reference files, templates, and other shared department resources
Support document organization and retrieval so information is readily available to engineering staff when needed
Draft internal emails for fitment sketch requests and drawing coordination based on information provided by engineering staff
Help coordinate drawing requests for multi-equipment projects
Follow up on drawing-request status and communicate updates to the appropriate team members
Notify the appropriate team members when required documentation, status updates, or expected responses are missing or delayed
Assist with sending team communications in advance of trainings, meetings, and other internal events
Take and manage notes for pre-bid meetings, handover meetings, conference calls, and other internal coordination meetings as requested
Prepare concise meeting summaries and action-item lists for distribution to the appropriate team members
Draft internal workflow emails, follow-up reminders, and routine communications using templates or approved formats
Prepare routine company-information statements or other standard written content for direct bid support, as directed
Ensure written communications are clear, professional, and organized for easy use by the engineering team
Performs other work-related duties as assigned, including supplementing front desk coverage in collaboration with other department coordinators.