AP/Timekeeping Coordinator

Marsden•Saint Paul, MN

16h

About The Position

The AP / Timekeeping Coordinator is responsible for supporting day-to-day business operations with a primary focus on accounts payable processing and employee timekeeping accuracy. This role manages vendor invoices from receipt through payment, including invoice matching, reconciliations, credit card charge entry, and reporting for semi-monthly check runs. In addition, this position supports payroll readiness by reviewing and finalizing weekly timekeeping submissions for field technicians, coordinating approvals, and submitting accurate data to Corporate Payroll. This role partners closely with Purchasing, HR, Operations, and Corporate Accounting to ensure timely, accurate, and compliant financial and payroll processes.

Requirements

Previous experience in accounts payable, timekeeping, payroll support, or a related administrative/accounting function
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
High level of accuracy and attention to detail
Proactive problem-solving skills with the ability to identify and resolve issues efficiently
Strong interpersonal and communication skills, with the ability to work effectively across all levels of the organization and with external partners
Professionalism, integrity, and a collaborative approach to teamwork
Customer-focused mindset with strong follow-through and responsiveness
Commits to behave in compliance with the company’s values and Code of Conduct
Builds a culture of work safety and leads by example with one's own safe behavior
Treats co-workers with respect and approaches conflict with positive intent and professionalism
Asks questions to understand why we do what we do and how we do it - champions change when improvements can be made
Ensures one's own compliance with the company's published Operations Standards

Nice To Haves

Experience in mechanical, facilities services, or a similar service-based industry is a plus

Responsibilities

Monitor and manage the accounting department email inbox for incoming vendor invoices and inquiries, responding and processing in a timely manner
Match vendor invoices to purchase orders and enter invoices into the accounting system
Prepare and submit accounts payable reports to Corporate for semi-monthly check runs
Reconcile vendor statements and resolve discrepancies promptly
Maintain and review the open purchase order list, partnering regularly with Purchasing to track and follow up on missing vendor invoices
Enter credit card charges into the accounting system
Enter new hires into the accounting system based on information provided by HR
Process employee expense reports for reimbursement in the accounting system
Review weekly timekeeping submissions for field technicians and communicate directly with employees to ensure accuracy and completeness
Submit finalized timekeeping reports to the Operations Manager for approval and forward approved reports to the Corporate Payroll team for processing