AP Coordinator

US Digestive Health • Exton, PA

4d • Onsite

About The Position

Summary/Objective
The Accounts Payable Coordinator is responsible for ensuring timely payments of vendor invoices, and expense vouchers and maintains accurate records and control reports. The Accounts Payable Coordinator reviews applicable accounting reports and accounts payable register to ensure accuracy.
Essential Functions
Review and process transactions needed to accurately and timely record corporate and physician practice expenditures.
Maintain daily support activities for accounts payable which include maintaining accurate vendor records, obtaining W9’s, year-end 1099 preparation and account reconciliations.
Provide customized support for accounts payable related issues to external and internal customers updating expense trends and vendor records.
Assist in mailing of weekly checks and processing electronic A/P payments.
Responsible for answering phone calls, addressing emails, and managing the A/P email inbox.
Monitor the A/P Aging, providing timely follow up on outstanding items, review and prepare adjustments as needed.
Review transactions for compliance to corporate policies and vendor agreements, ensuring accurate general ledger coding. as well as to identify and minimize exposure to late fees or discontinued supplies or services.
Acts as a liaison between the company, government, and external parties to meet information needs and to ensure that proper information is maintained for historical purposes.
Review and prepare support documentation as required for state and federal agencies, calculation of sales and use tax reporting.
Competencies
Strong experience and highly proficient in information technology and financial applications; requires exceptional Excel knowledge.
Good communication skills for communicating with outside professional services, vendors, contractors, support personnel and management
A keen eye for detail and accuracy is important; must have the knowledge to competently, accurately, and patiently examine financial records, processes and other related data. Companies and firms depend on the accuracy to protect their bottom line.
Experience working with generally accepted accounting principles and accounting software
Must have ERP AP system experience, as well as 1099 filing experience
Strong personal computer and business solutions software skills
Strong interpersonal skills for interacting accountants, clients, and upper management
Strong analytical and problem-solving skills
Good presentation skills for educating internal clients on accounting principles
Good planning and organizational skills to balance and prioritize work

Requirements

• Strong experience and highly proficient in information technology and financial applications; requires exceptional Excel knowledge.
• Good communication skills for communicating with outside professional services, vendors, contractors, support personnel and management
• A keen eye for detail and accuracy is important; must have the knowledge to competently, accurately, and patiently examine financial records, processes and other related data. Companies and firms depend on the accuracy to protect their bottom line.
• Experience working with generally accepted accounting principles and accounting software
• Must have ERP AP system experience, as well as 1099 filing experience
• Strong personal computer and business solutions software skills
• Strong interpersonal skills for interacting accountants, clients, and upper management
• Strong analytical and problem-solving skills
• Good presentation skills for educating internal clients on accounting principles
• Good planning and organizational skills to balance and prioritize work
• Bachelor's degree preferred or equivalent combination of education and experience
• Three or more years of accounting/accounts payable experience

Responsibilities

• Review and process transactions needed to accurately and timely record corporate and physician practice expenditures.
• Maintain daily support activities for accounts payable which include maintaining accurate vendor records, obtaining W9’s, year-end 1099 preparation and account reconciliations.
• Provide customized support for accounts payable related issues to external and internal customers updating expense trends and vendor records.
• Assist in mailing of weekly checks and processing electronic A/P payments.
• Responsible for answering phone calls, addressing emails, and managing the A/P email inbox.
• Monitor the A/P Aging, providing timely follow up on outstanding items, review and prepare adjustments as needed.
• Review transactions for compliance to corporate policies and vendor agreements, ensuring accurate general ledger coding. as well as to identify and minimize exposure to late fees or discontinued supplies or services.
• Acts as a liaison between the company, government, and external parties to meet information needs and to ensure that proper information is maintained for historical purposes.
• Review and prepare support documentation as required for state and federal agencies, calculation of sales and use tax reporting.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees