AP Coordinator

U. S. Digestive Health•Exton, PA

3d•Onsite

About The Position

Summary/Objective The Accounts Payable Coordinator is responsible for ensuring timely payments of vendor invoices, and expense vouchers and maintains accurate records and control reports. The Accounts Payable Coordinator reviews applicable accounting reports and accounts payable register to ensure accuracy. Essential Functions Review and process transactions needed to accurately and timely record corporate and physician practice expenditures. Maintain daily support activities for accounts payable which include maintaining accurate vendor records, obtaining W9’s, year-end 1099 preparation and account reconciliations. Provide customized support for accounts payable related issues to external and internal customers updating expense trends and vendor records. Assist in mailing of weekly checks and processing electronic A/P payments. Responsible for answering phone calls, addressing emails, and managing the A/P email inbox. Monitor the A/P Aging, providing timely follow up on outstanding items, review and prepare adjustments as needed. Review transactions for compliance to corporate policies and vendor agreements, ensuring accurate general ledger coding. as well as to identify and minimize exposure to late fees or discontinued supplies or services. Acts as a liaison between the company, government, and external parties to meet information needs and to ensure that proper information is maintained for historical purposes. Review and prepare support documentation as required for state and federal agencies, calculation of sales and use tax reporting.

Requirements

Strong experience and highly proficient in information technology and financial applications; requires exceptional Excel knowledge.
Good communication skills for communicating with outside professional services, vendors, contractors, support personnel and management
A keen eye for detail and accuracy is important; must have the knowledge to competently, accurately, and patiently examine financial records, processes and other related data.
Experience working with generally accepted accounting principles and accounting software
Must have ERP AP system experience, as well as 1099 filing experience
Strong personal computer and business solutions software skills
Strong interpersonal skills for interacting accountants, clients, and upper management
Strong analytical and problem-solving skills
Good presentation skills for educating internal clients on accounting principles
Good planning and organizational skills to balance and prioritize work
Must be authorized to work in the US for any employer
Bachelor's degree preferred or equivalent combination of education and experience
Three or more years of accounting/accounts payable experience

Responsibilities

Ensuring timely payments of vendor invoices and expense vouchers
Maintaining accurate records and control reports
Reviewing accounting reports and accounts payable register to ensure accuracy
Processing transactions to accurately and timely record corporate and physician practice expenditures
Maintaining accurate vendor records, obtaining W9’s, year-end 1099 preparation and account reconciliations
Providing customized support for accounts payable related issues to external and internal customers updating expense trends and vendor records
Assisting in mailing of weekly checks and processing electronic A/P payments
Answering phone calls, addressing emails, and managing the A/P email inbox
Monitoring the A/P Aging, providing timely follow up on outstanding items, review and prepare adjustments as needed
Reviewing transactions for compliance to corporate policies and vendor agreements, ensuring accurate general ledger coding
Acting as a liaison between the company, government, and external parties to meet information needs and to ensure that proper information is maintained for historical purposes
Reviewing and preparing support documentation as required for state and federal agencies, calculation of sales and use tax reporting