AP Supervisor

Jamul Casino • Jamul, CA

2d • Onsite

About The Position

The AP Supervisor will provide friendly, fast, and helpful customer service to all guests and team members. This role serves as the primary accounts payable accounting contact with internal staff and all levels within the Casino. The supervisor is responsible for managing staff in the Accounts Payable Department, reconciling bank accounts, analyzing cash results and requirements, and reviewing payables voucher sessions. Key duties include generating check runs, managing open purchase orders, reviewing documentation for compliance, coordinating payment and distribution of checks, performing month-end closing activities and accruals, and preparing tax forms like 1099 and 1096. The position also assists in audits, ensures regulatory compliance, maintains confidentiality, and reports issues to management. The role involves developing and implementing operational goals, creating effective schedules, managing labor costs, and assisting in the budget process.

Requirements

• Must be at least 21 years of age.
• Minimum of 5 years in high volume Accounts Payable position.
• Must be proficient in Microsoft applications.
• Professional appearance and impeccable integrity.
• Knowledge of financial software systems.
• Strong communication skills.
• Ability to work efficiently in a team-oriented environment.
• Strong decision-making and problem-solving skills.
• Strong organization skills with the ability to handle multiple tasks.
• Self-motivated; ability to operate in a mentally and physically stressful situation.
• Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to read and communicate verbally in English.
• Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• Ability to perform these operations using units of American money and weight measurement, volume, and distance.
• Must be able to efficiently and accurately count money and gaming chips and make a change.
• Possess the ability to operate an adding machine and have basic computer skills.
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Team members must be able to qualify for licenses and permits required by federal, state, and local regulations.

Nice To Haves

• Bachelor’s degree preferred but can be substituted for experience.
• Written communication skills in English may also be required.

Responsibilities

• Provide friendly, fast, and helpful customer service to all guests and team members.
• Serve as primary accounts payable accounting contact with internal staff as well as all levels within the Casino.
• Responsible for supervising staff in the Accounts Payable Department.
• Reconcile bank accounts and analyze cash results and requirements.
• Reviews payables voucher sessions.
• Generates check runs and reports as requested.
• Reviews and manages open purchase orders and receivers for accuracy.
• Reviews documentation within voucher package (expense reports, check requests, purchase orders, vendor invoices, stop payment orders, receiving reports, etc.) for compliance with company policy.
• Coordinates the payment and distribution of all check, emergency checks and off cycle check processes.
• Performs month end closing activities and reports and oversee month end accrual process.
• Prepares tax forms such as 1099 and 1096.
• Assists in audits as required.
• Responsible for ensuring the compliance with all regulatory compliance within area of responsibility.
• Maintains full ownership of AP responsibilities and other duties and responsibilities as assigned.
• Responsible for notification of issues as they occur to work to resolve with all parties connected to the issue and reporting potential issues to Manager, Director and Executive Management/GM when necessary.
• Maintains strict confidentiality in all departmental and company matters.
• Responsible for staff development and training programs.
• Responsible for rewards and recognition program to maximize employee engagement.
• Evaluates team members within department and delivers constructive feedback to employees in regards to performance.
• Determines recommendation for staffing (including interviewing and hiring) and scheduling (planning, assigning and directing work) to meet business needs.
• Determines work procedures and expedites workflow.
• Responsible for employee performance (disciplining, coaching, counseling).

What This Job Offers

• Job Type: Full-time
• Career Level: Manager