Contractor

TransMedics•Andover, MA

About The Position

POSITION SUMMARY The AP Specialist performs general ledger accounting functions and responsibilities as needed, including but not limited to: prepaid accounting and reconciliations, accrual accounting, intercompany invoice processing and accounting. RESPONSIBILITIES This position is responsible for, but not limited to, the following: Transaction processing from initiation to reporting and validation for purchase transactions including, but not limited to, operating expenses, capital expenditure, and prepayments. Completely and accurately record supplier invoices for purchase order and non-purchase order type invoices including inventory and non-inventory items for goods and/or services. Resolve purchase order, contract, invoice, or payment discrepancies and documentation with the help of procurement and manufacturing teams. Completely and accurately record credit notes in supplier accounts for returns and adjustments. Perform periodic personal self-checks to ensure complete processing of obligations e.g. invoices, quotes, pro-formas etc. Ensure transactions are recorded in the appropriate period based on invoice date and receipt transactions. Charge expenses to General Ledger accounts and cost centers after analyzing invoices, pro-formas, quotes, expense reports etc. Identify efficiency opportunities, assist with implementation of system upgrades, and initiate process improvements in partnership with cross functional teams. Assist in the preparation of the cash reconciliation through issue investigation, returned payment review and communication, and other areas as needed. Perform other TransMedics tasks and duties as assigned/required. MANAGEMENT RESPONSIBILITIES This position will not have management responsibilities. PHYSICAL ATTRIBUTES Standard office position As part of our long-term growth plans, TransMedics is excited to announce our plan to relocate our headquarters (HQ) to Somerville, MA by 2028. We chose this location because we believe it is a place where innovation will thrive. Our new state-of-the-art headquarters is designed to support collaboration, creativity, and discovery. We believe this will be a place where we can continue to do things few thought possible in organ transplantation to help patients. Specific timing and role impact may vary. Every Organ Wasted is a Life Not Saved. TransMedics, Inc. is a commercial-stage medical technology company transforming organ transplant therapy for patients worldwide. Our mission is to help save more patients’ lives by increasing access to viable donor organs for those who are awaiting an organ transplant. To accomplish this mission, we partner closely with transplant stakeholders worldwide and help expand their access to healthy donor organs, while delivering the highest quality technology, service, clinical care and outcomes. Driven by a passion for improving patient care, we make the impossible possible and keep our employees at the center of everything we do. Together, we strive to enhance the quality of life for transplant recipients and their families, fostering hope and healing in the journey toward better health. Maximize your potential at TransMedics, Inc. www.TransMedics.com

Requirements

3+ years of experience performing AP transaction processing

Nice To Haves

BS in Accounting, Finance or Business or equivalent combination of education and experience a plus
Strong attention to detail with a track record of accuracy
High level of organizational skills to track and follow-up on open items appropriately
Multi-company and multi-currency environment would be advantageous
Knowledge and understanding of transaction processing in an ERP-based accounting environment
Strong interpersonal, verbal and written communication skills
Experience with manufacturing, medical devices, hi-tech would be a plus
Positive disposition to new ideas and alternative approaches to solutions; hold a continuous improvement mindset
Willing to be held accountable for deliverables
Must be highly organized and with proven ability to handle multiple projects and changing priorities
Team player willing to learn new areas and assist team members as needed

Responsibilities

Transaction processing from initiation to reporting and validation for purchase transactions including, but not limited to, operating expenses, capital expenditure, and prepayments.
Completely and accurately record supplier invoices for purchase order and non-purchase order type invoices including inventory and non-inventory items for goods and/or services.
Resolve purchase order, contract, invoice, or payment discrepancies and documentation with the help of procurement and manufacturing teams.
Completely and accurately record credit notes in supplier accounts for returns and adjustments.
Perform periodic personal self-checks to ensure complete processing of obligations e.g. invoices, quotes, pro-formas etc.
Ensure transactions are recorded in the appropriate period based on invoice date and receipt transactions.
Charge expenses to General Ledger accounts and cost centers after analyzing invoices, pro-formas, quotes, expense reports etc.
Identify efficiency opportunities, assist with implementation of system upgrades, and initiate process improvements in partnership with cross functional teams.
Assist in the preparation of the cash reconciliation through issue investigation, returned payment review and communication, and other areas as needed.
Perform other TransMedics tasks and duties as assigned/required.