AP Specialist

Veterinary Emergency Group (VEG) • White Plains, NY

41d • $60,000 - $70,000 • Onsite

About The Position

The Accounts Payable Specialist plays an important role in keeping VEG’s rapidly growing hospital network running smoothly behind the scenes. From making sure our vendors are paid accurately and on time to partnering with hospital teams and VQ to solve problems quickly, this role supports the teams who make VEG’s mission possible by caring for pets and their families in moments that truly matter.
At VEG, we move fast, take ownership, and aren’t afraid to rethink the way things have always been done. This is a great opportunity for someone who loves organization, thrives in a high-energy environment, enjoys collaborating across teams, and wants to be part of a company that’s growing, innovating, and having fun while doing meaningful work.

Requirements

• 2+ years of accounts payable or related accounting experience, preferably in a high-volume or multi-location environment
• Experience working with AP systems such as Coupa, Sage Intacct, or similar ERP and invoice management tools
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced setting
• Clear, professional communication skills and a service-oriented approach to internal and external partners
• Comfort working cross-functionally and adapting to change in a growing organization
• A proactive mindset - you don’t just identify problems, you help solve them
• Alignment with VEG’s values: empathy, ownership, collaboration, and a drive to keep getting better

Responsibilities

• Process, code, and route invoices accurately and timely using Coupa and Sage Intacct in a fast-paced, high-volume environment
• Initiate, review, and track vendor payments while ensuring compliance with internal controls, approval workflows, and company policies
• Partner with Accounting to support accurate invoice processing, payment execution, reconciliations, and month-end close activities
• Collaborate cross-functionally with hospital teams and VQ to resolve invoice discrepancies, payment inquiries, and vendor issues with urgency and professionalism
• Manage and respond to accounts payable requests through internal ticketing systems, prioritizing clear communication and timely resolution
• Maintain accurate and up-to-date vendor records, including payment terms, tax documentation, and banking details
• Support audit requests and internal reviews by providing documentation and explanations as needed
• Identify trends, gaps, or recurring issues and proactively recommend process improvements
• Contribute to ongoing AP modernization efforts, including automation, AI-driven initiatives, and system enhancements
• Assist with special projects, system implementations, and ad hoc reporting as VEG continues to scale
• Bring a solutions-oriented, team-first mindset that aligns with VEG’s culture of ownership, transparency, and continuous improvement

Benefits

• Competitive Compensation Including ($60,000 - $70,000) + bonus + benefits.
• Comprehensive health and wellness benefits that start on day one, and access to free therapy or counseling
• Paid parental leave, up to 10 weeks at 100% of regular salary, and offering inclusive fertility and family-building care for all types of families
• Unlimited PTO to use for vacation or sick days—however you need it!
• Generous employee referral program, so our awesome people can bring in more awesome people.
• And the little (big) things, like casual office attire, ability to bring your fur baby to work, cool VEG swag, food in the fridge for when you’re hungry and free lunches twice a week!!
• Company laptop and a monthly cell phone reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed