AP Specialist

Celsius•Boca Raton, FL

1d•Onsite

About The Position

As the AP Specialist – Indirect Spend, you’ll be responsible for managing the timely and accurate processing of direct spend invoices related to raw materials, production, and supply chain operations. This role ensures that vendor payments are completed in accordance with company policies, contract terms, and applicable regulations, while maintaining strong supplier relationships and supporting internal stakeholders. The ideal candidate has a strong understanding of the procure-to-pay (P2P) cycle within a manufacturing environment and is responsible for processing and managing payments for non-inventory goods and services, including software, consulting, marketing, utilities, office supplies, and facility-related expenses. This role ensures accurate and timely processing of indirect spend invoices, supports compliance with company policies, and collaborates with internal departments and external vendors to resolve issues. In-Office: Based full-time at CELSIUS® Headquarters in Boca Raton, FL

Requirements

2+ years of AP experience, preferably in a manufacturing or supply chain-focused environment.
Associate or Bachelor’s degree in Accounting, Business Administration or a related field preferred.
Strong understanding of direct spend purchasing and inventory processes.
Strong understanding of AP processes, internal controls, and compliance requirements.
Excellent organizational and communication skills.
Ability to drive process improvements and lead changes in a fast-paced environment.
Associate or bachelor’s degree in accounting, Finance, or a related field.
Intermediate to advanced Excel skills (pivot tables, lookups, etc.).
Strong communication and follow-up skills.
High attention to detail, accuracy, and time management.

Nice To Haves

Strong knowledge of indirect taxes (VAT/GST) is an advantage.
Proficient in ERP systems (e.g., Great Plains, SAP, NetSuite).
Knowledge of general accounting principles and expense recognition practices is a plus.

Responsibilities

Process high volume indirect (non-PO and PO-based) invoices in the company’s ERP system in accordance with standard procedures.
Verify appropriate coding, approval routing, and backup documentation for non-PO invoices.
Perform 2-way and 3-way matches for indirect PO invoices.
Research and resolve invoice discrepancies in coordination with stakeholders.
Monitor invoice aging and escalate overdue approvals or unmatched items.
Communicate with vendors regarding invoice status, payment details, and resolution of discrepancies.
Ensure supplier accounts are reconciled monthly, and discrepancies are resolved .
Maintain compliance with SOX controls and internal AP procedures.
Ensure adherence to contract terms, including early payment discounts and net terms.
Assist with internal and external audits by providing supporting documentation.
Generate AP reports (e.g., ageing, open items, discount capture).
Support month-end closing activities, including accruals for unprocessed invoices.
Reconcile vendor statements and resolve past-due balances or credit memos.
Track KPIs such as invoice turnaround time, received not posted.
Identify process inefficiencies and contribute to process optimization initiatives.
Collaborate with Procurement and Marketing to streamline the procure-to-pay cycle.