AP Specialist, Invoices
About The Position
The Role The role of Accounts Payable Invoice Specialist is to provide accurate and timely processing of invoices. The AP Invoice Specialist will support Fanatics Corporate partners with timely and accurate invoice processing while ensuring compliance with payables policies and procedures. The AP Specialist will communicate with appropriate staff members and other departments to ensure the goals and objectives of the accounting department are met. The AP Specialist will process and review invoices, analyze Aging reports, and other ad hoc reporting requests as assigned. The AP Specialist must understand full-cycle Accounts Payable functions, assist in reconciling vendor accounts, reporting, research discrepancies, and provide resolutions.
Requirements
- Four-year degree in Accounting or Finance preferred or 3+ years of relevant experience
- Strong organization and analytical skills required.
- Strong working knowledge of accounting practices and principles
- Ability to handle multiple tasks and stringent deadlines within a fast-paced environment is a must
- Ability to organize and prioritize
- Work independently to resolve issues with little assistance
- Must have excellent communication skills - verbal and written
- Ability to effectively work with multiple departments, at all levels of the organization
- Must be proficient in Microsoft Excel - experience in Pivot Tables and VLookups are a plus
- Strong attention to detail
- Candidate must be in-office 4 days per week
Nice To Haves
- Oracle Cloud (ERP, EPM) experience a plus
Responsibilities
- Process invoices in the Oracle Fusion AP module
- Review and correct any discrepancies before sending for approval
- Understand and adhere to internal controls
- Partner with the key stakeholders to identify process improvement, automation, and efficiency opportunities
- Administrative duties and other projects/duties assigned
- Ensure inquiries from internal customers and external suppliers are responded to accurately and timely
- Work cross functionally within the department and externally to resolve supplier invoice and payment issues
- Complete month end closing duties in support of the AP Team
- Support monthly AP aging report clean up
- Assist in processing off cycle invoices
- Assist key stakeholders with questions or requests for analysis.
- Partner with business to improve reporting and processes related to AP
- Provide AP reporting to business as requested
- Support ad-hoc projects and initiatives as needed to meet business priorities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
251-500 employees
