AP Payroll Specialist

Plunkett Raysich Architects, LLP•Milwaukee, WI

7d•Hybrid

About The Position

The Accounts Payable Specialist serves as an integral member of the Finance Team. The Accounts Payable Specialist is responsible for managing and processing the company’s outgoing payments, ensuring invoices are accurate, approved, and paid on time while maintaining proper financial records. This position supports all PRA locations.

Requirements

High School diploma/GED with post high school education preferred
Minimum of 3 years in an accounting department completing accounts payable responsibilities
Excellent time management and prioritization skills
Strong understanding of project-based accounting and job costing
High attention to detail and accuracy in invoice coding and data entry
Ability to manage high invoice volume and competing deadlines
Excellent organizational skills
Ability to modify communications based on the desired audience and style
Proficiency in Microsoft products and ability to learn new software systems
Listen actively, acknowledge and responds to feedback
Demonstrate a continuous learning mindset
Embrace and demonstrate the PRA Core Values of Creativity, Collaboration and Commitment

Nice To Haves

Experience with Deltek products preferred

Responsibilities

Strong communication skills for working with Project Managers and external consultants
Problem-solving skills to resolve invoice discrepancies and vendor issues
Review, verify, and process vendor and consultant invoices for accuracy and proper approval
Ensure timely payment of invoices in accordance with vendor terms and project budgets
Code invoices to the correct projects, phases, and general ledger accounts
Review, code, and process corporate credit card transactions, ensuring accurate allocation to projects, phases, and appropriate expense accounts
Maintain and reconcile vendor statements; investigate and resolve discrepancies
Track multi-state use tax and personal property tax records
Maintain vendor files, including W-9s, insurance and billing requirements
Backup for employee expense reports processing
Preparing and entering bank deposits