AP Coordinator

Armada•Pittsburgh, PA

3d•Hybrid

About The Position

As an Accounts Payable Coordinator, you will play a critical role in managing the company's accounts payable processes. This includes being comfortable processing a high volume of vendor invoices, ensuring accurate and timely payments, and maintaining strong relationships with both external vendors and internal departments. The ideal candidate will be a proactive, detail-focused professional with experience in accounts payable and a passion for maintaining financial accuracy.

Requirements

High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
Minimum of 3 years of experience in accounts payable or related financial role OR 5 years of business/office experience
Ability to work a hybrid schedule
Ability to prioritize, multi-task, and manage in a fast-paced high volume environment
Ability to work independently and as part of a team
Excellent attention to detail and organizational skills
Motivated with a strong desire to learn
Open to new ideas, is change oriented, and constantly looking for ways to improve
Problem solver, with the ability to collect, analyze, and present information in a concise, efficient, and understandable manner

Responsibilities

Process and verify PO and Non-PO related invoices for payment, ensuring accuracy and compliance with company policies and payment terms
Manage the approval workflow for invoices and ensure timely payment processing
Work cross-functionally with departments to resolve any invoice discrepancies to ensure accurate and timely payments.
Process and maintain accurate and up-to-date records of Vendor Chargebacks
Handle vendor inquiries and build strong relationships to resolve issues efficiently
Oversee and manage the group inbox by monitoring, forwarding, and responding to emails as needed
Assist with payment processing in accordance with the company’s policies and procedures
Assist with month-end and year-end closing processes in accordance with company policy
Assist in the preparation of financial reports and audits as needed
Support the implementation of KPI’s, and other metrics to measure financial and operational performance
Maintain SOP’s on all owned processes
Perform account analysis and reconciliations
Adhere to finance policies, procedures and internal controls
Perform additional ad hoc duties as required by the finance team