AP Clerk
About The Position
About Us: Over the course of our 30-year history, ABC Stone has had the honor of forging relationships with the worlds premier architects, designers, and visionaries. We pride ourselves on being an essential resource and trusted partner to our clients. We understand that no two projects are ever the same, which is why our service is tailored to the exact needs of our clients. At this exciting time in our company, ABC stone has an opportunity for an experienced Samples Manager to join our growing team. Job Summary: Provides administrative support in a fast-paced environment to maintain efficient operations in the office and accounting department. Will work with our finance team under moderate supervision with daily, monthly and quarterly accounts payable responsibilities. Receivables experience a plus. To be successful in this role, the ideal candidate will have prior experience in bookkeeping, vouchering, recordkeeping, AP management and general office procedures with the ability to multitask and prioritize. This individual will be detail-orientated, organized and possess strong administrative and communication skills to ensure compliance and facilitate smooth accounting transactions.
Requirements
- MS Office Suite (Word, Excel)
- Computer proficiency
- Knowledge of ERP software, accounting software and electronic filing systems
- Bookkeeping &Record Keeping - Process invoices/Record transactions
- Administrative tasks - General office procedures & ordering supplies
- Strong analytical & problem-solving skills
- Alignment with guidelines and deadlines
- Work in an often fast-paced team environment
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to function well in a high-paced and at times stressful environment.
- High school diploma or equivalent.
- At least two years related experience required., three years preferred.
Nice To Haves
- Receivables experience a plus.
- Experience in an accounting environment, a plus
- Certification in office administration with bookkeeping skills, a plus
Responsibilities
- Scan accounts payable/receivable documents and file electronically on the companys computer drive.
- Navigate various online portals for vendor invoice and payment processing.
- Data entry/payment applications of non-inventory invoices, owners distributions, rents and utilities via accounting software
- Obtain supporting documentation for company credit card expenses for monthly reconciliations
- Add new vendors in accounting system as per policies & procedures
- Complete vendor reconciliations for weekly and monthly accounts, as assigned
- Assist with weekly inventory supplier payments, bank wires and electronically filing of all payment confirmations on the shared computer drive
- Assist with EOM/EOQ procedures to ensure that all vendor accounts are in current standing
- Assist with daily bank accounts activity and process remote bank deposits
- Order, track and stock office consumables within a provided monthly budget through various office supply vendors
- Maintain delegated email accounts
- Overtime as needed, due to needs of the business may at times be mandatory
- Performs other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
