AP/AR Clerk

SMITHS TUBULAR SYSTEMS - LACONIA•Laconia, NH

About The Position

Summary Compiles, classifies, records, verifies, and maintains data and payments to accounts payable and receivable records by performing the following duties. Must have the ability to timely and accurately perform various accounts payable functions using computer software. Must have excellent interpersonal skills in order to investigate and resolve AP or AR issues as they arise. Essential Duties and Responsibilities include the following. Other duties may be assigned.

Requirements

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
To perform this job successfully, an individual should have knowledge of Accounting software; Database software and Spreadsheet software.

Responsibilities

Prepares and processes daily cash and credit card deposits and fills out cash control sheet daily.
Reviews and posts receipts and payments to appropriate ledgers, spreadsheets, records, and databases.
Prepares, sorts, copies, files, and mails invoices, receipts, checks, correspondence, and other requested items.
Audits invoices against purchase orders, researches discrepancies, and approves for payment.
Prepares accounts payable checks.
Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
Researches and processes charge backs, returns, refunds, freight charges, cost of lost or damaged goods, bad checks, and similar items.
Answers accounts payable and receivable inquiries and follows up.
Assists with related special projects, as required.
Audits freight bills against freight manifests.
Analyzes vendor accounts.
Prepares analysis and summaries of accounts.
Monitors accounts payable and receivable to ensure payments are accurate and timely.
Assist in monthly and annual closings.
Must be able to do the following tasks associated with an AP/AR function: auditing, coding, scheduling payments, preparing weekly vendor check runs, file maintenance, cash forecasting, and assisting various accounting functions
Consistently, regularly and predictably at work and on time.
Other duties may be assigned as needed