Ap/Ar Specialist

Valparaiso YMCA•Valparaiso, IN

1d•Onsite

About The Position

The Accounts Payable & Receivable Specialist supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. This full-time position supports the Finance team of the organization, including general account payable and receivables, procurement and purchasing, oversight of cash balances and deposits, other financial transactions.

Requirements

High school diploma or equivalent required.
Associate degree or higher in Accounting, Finance or Business preferred.
Prior experience in accounts receivable/payable, purchasing and billing, general business office, or related experience.
Knowledge of financial system software, MS Office, including Word, Excel, and Outlook.
Exceptional people management skills.
Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
Strong communication skills in writing, speaking, and presenting.
Ability to be a team player and collaborate with multiple levels of the organization.
Ability to manage competing priorities and work independently required.
Ability to work with confidential matters required.
Strong attention to detail and accuracy.

Responsibilities

Manage accounts payable function and process from start to finish.
Maintain and vendor records in financial software to ensure completeness and compliance with YMCA policies.
Process vendor invoices including coding invoices, distributing for approval, reviewing for proper approval and preparation of accounts payable checks.
General ledger account processing including but not limited to accounts payable transaction balancing, general ledger-journal entries and posting to the proper accounting period.
Manage EFT/ACH payments with vendors and coordinate with bank and Staff Accountant on processing and reviewing payments.
Perform procurement and purchasing functions for departments; coordinate with departments on purchasing credit card purchases; manage YPG relationship and purchasing.
Manage YMCA Amazon and vendor credit card accounts.
Coordinate tax related accounts payable functions including W-9 forms and Indiana sales tax exemption certificates.
Manage administration office supply room inventory including monitoring inventory, ordering additional supplies when needed and processing department supply orders.
Maintain responsive and cooperative relationship with accounts payable vendors.
Supervise daily cash balancing/shift close out function for MSL cash drawers.
Review and verify MSL daily cash drawers as well as cash in safe; resolve variances with Membership.
Prepare daily bank deposit for cash and checks; coordinate delivery of deposit to bank.
Manage childcare billing function; monitor financial status of childcare programs and member accounts.
Process periodic childcare billing including billing, posting of payments and credits to member accounts and posting of CCDF grant revenue; assist parents with CCDF accounts.
Pursue collection of unpaid childcare bills; contact parents to discuss and remedy.
Oversee vending machine transactions.
Perform out of office errands including bank, post office and supply vendors.
Assist with projects assigned by Director of Finance and in working with other departments.
Accepts additional assignments as deemed appropriate, within the scope of the job description.
Follows YMCA policies and procedures; responds to emergency situations.
Obtain and maintain required training(s).
Performs other duties as assigned.