AP / AR Specialist
About The Position
We are seeking a detail-oriented and self-motivated individual to join our Accounting team as our first AP/AR Specialist. You will play a critical role in supporting our month-end close, financial reporting, and optimize our accounting operations. This position requires hands-on management of day-to-day transactions within AP, AR, and integrated systems to ensure efficiency and accuracy of our financial records. The ideal candidate will leverage tools like Ramp, ERP systems, and Excel to build reports and supporting schedules, develop ad-hoc reports for distribution across teams, and support budgeting and forecasting cycles. This is a unique opportunity to build scalable financial operations that directly impact procurement, revenue, and company growth.
Requirements
- 1-3 years of experience in AP, AR, or general accounting support
- Proficiency with modern accounting tools (e.g., Ramp, QuickBooks, Bill.com, G-Suite/Excel)
- Excellent attention to detail and a knack for documentation and follow-up
- Strong communication and coordination skills (especially with vendors and customers)
- Curiosity and desire to learn new skills, software, and strive for continual improvement
Nice To Haves
- Systems and process first mentality
- Experience with manufacturing, hardware, or inventory-heavy operations
- Familiarity with ERP systems or tools like NetSuite, Palantir, or similar
- Exposure to government/defense billing requirements (ITAR, progress billing, etc.)
Responsibilities
- Upload and categorize vendor bills in Ramp; matching POs and invoices within inventory and procurement systems
- Review credit card transactions for proper documentation and categories
- Manage vendor setup, W-9 collection, and payment term tracking
- Monitor aging reports and flag discrepancies or duplicate charges
- Help manage custom payment schedules for inventory with large orders (+$1M)
- Draft customer invoices based on contract terms and milestones
- Submit invoices through customer portals or via email as needed
- Track open receivables and follow up with internal teams or customer AP contacts
- Maintain and update collections status, cash receipts, and outstanding balances
- Support customer onboarding by tracking PO#s, billing requirements, and contacts
Benefits
- Shared upside: Receive equity in Apex, letting you benefit from the work you create
- Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost
- Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays
- Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2%
- 8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel
- Daily catered lunch and unlimited snacks to keep you fueled throughout the day
- Vibrant community: Monthly office BBQs, pickleball tournaments, run club, and social gatherings for you and your family
- Your dream desk setup and all the tools you need to be your most productive self
- World-class Playa Vista office with EV chargers, with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life
- Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Transportation Equipment Manufacturing
Education Level
No Education Listed
Number of Employees
101-250 employees
