AP/AR Specialist

ALCON INDUSTRIES INC • Cleveland, OH

4d • Onsite

About The Position

The Accounts Payable / Accounts Receivable Specialist is responsible for processing invoices, performing order entry, collection, and database maintenance. The AP/AR Specialist must have excellent customer service skills, enter data accurately, and efficiently using excellent Excel skills.

Requirements

• Minimum of 2 years of AP/AR experience.
• Attention to detail.
• Strong organizational skills with an ability to stay focused on assigned tasks.
• Ability to work independently.
• Experience with Microsoft Office, specifically Outlook, Excel, and Word.
• Customer service oriented.
• Enthusiastic and highly motivated with a can-do attitude.

Nice To Haves

• Manufacturing background preferred.

Responsibilities

• Process Purchase Orders and Non-Purchase Order invoices.
• Troubleshoot receiving discrepancies with purchasing, operations, and shipping.
• Review freight invoices and reconcile customer invoices with shipping.
• Manage AP email invoices and paper invoices (process 20-30 invoices per day).
• Save Invoices/backup and attach to AP entry electronically in the system.
• Reconcile monthly vendor statements and request missing invoices as needed.
• Create new vendors in the system as needed.
• Process check runs.
• Process daily cash receipts.
• Reconcile short payments.
• Contact customers with regard to late payments and short payments.
• Deposit customer payments into Alcon bank accounts as needed.
• Backup for invoicing.
• Upload invoices on customer portals to ensure timely payments.
• Manage the AP and AR email inboxes.
• Document and maintain miscellaneous accounting processes.
• Create purchase orders and ensure purchases are cost-effective.
• Assist with supplier contract negotiations and supplier terms.
• Complete weekly analysis report for management review.
• Notarize business documents as needed.
• Miscellaneous ad hoc projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees