AP/AR Specialist

FASTENER DISTRIBUTION HOLDINGS LLC.•Commerce, CA

About The Position

The AP/AR Specialist will be responsible but not limited to supporting accurate and timely accounts payable and accounts receivable activities. This role ensures payments are processed correctly, customer receipts are applied appropriately, and transactions are recorded in accordance with company policies. The position requires strong attention to detail, solid organizational skills, and comfort working with numbers, while collaborating across teams to support accurate financial operations and a high level of service.

Requirements

2 + years of experience in AP/AR Specialist roles
High school diploma or equivalent required; Associate degree preferred
Knowledge of collection processes and credit research
Experience supporting accounts payable and accounts receivable functions, including invoice review and processing, cash posting, daily deposits, and credit card processing
Intermediate Excel Skills (SUMIFS, VLOOKUP, Pivot Table, etc.)
Strong organizational and communication skills
Knowledge of basic accounting principles
Communicates clearly and effectively
Works collaboratively with internal teams to resolve issues and support business needs
Demonstrates accountability, meets deadlines, and follows through on assigned responsibilities
U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.
ITAR requirement 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Nice To Haves

Familiarity with Quantum software is a plus

Responsibilities

Process, verify, post, and record customer payments and accounts receivable transactions in the billing system and general ledger, ensuring accurate and complete supporting documentation
Assist with charging customer credit cards and processing credit card payments, including research and resolution of chargebacks
Prepare and distribute weekly customer statements of account
Review customer accounts for short payments, discrepancies, or past due balances; communicate with customers to resolve issues in a timely manner
Coordinate weekly collection follow-ups; escalate delinquent accounts when appropriate.
Evaluate customer credit requests and assist with identifying potential customer credit risk, including reviewing customer DSO trends
Maintain courteous, professional communication with customer AP teams to resolve open items; ensure AR credits are researched, applied, cross-checked with Sales on POC, and resolved by month-end
Perform monthly AR reconciliations and prepare supporting schedules as needed
Process accounts payable invoices daily, ensuring accuracy, proper coding, and compliance with company policies
Assist with AP receiving reconciliation daily, ensuring all supporting documentation is accurate and complete
Verify vendor information and match invoices to purchase orders and/or supporting documentation
Prepare ACH, wire payments, and weekly check runs in accordance with established timelines and controls
Review vendor statements monthly and follow up on discrepancies or outstanding items
Prepare priority vendor prepayment requests submitted through the AP general email inbox
Partner with internal departments and vendors to investigate and resolve invoice discrepancies
Ensure supplier payments are settled timely to prevent shipment holds or disruption to business operations
Maintain courteous communication with vendor AR teams to resolve open items; ensure AP debits are researched, applied, and resolved by month-end
Assist with monthly inventory in-transit accrual activities
Assist with Form 1099 preparation and related documentation at year-end
Perform other duties as assigned

Benefits

We Value Our People - That’s why we offer competitive benefits, including medical, dental, vision, Flexible Spending Accounts (FSA), 401k matching, and wellness programs.

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