AP/AR Coordinator

Daily's Premium Meats•Saint Joseph, MO

About The Position

SUMMARY: Obtains financial data for use in maintaining accounting records. Assignments are routine in nature and are carried out in accordance with general instructions and established procedures under direction of the accounting supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Other duties may be assigned. Process AP packets (PO’s, Packing Lists, and Invoices) & obtain approvals Process checks requests, freight bills, and non-PO invoices Code invoice batches, obtain approvals, prepare voucher spreadsheet, and turn in with invoice batches for supervisor approval, enter batches in the system. File all PO’s after completed Scan all invoices for electronic filing and maintain Accounts Payable files after entering in system Respond to vendor inquiries, research accounts payable invoice issues Contact vendors for invoices and POD’s if needed Review open PO’s and receipts/invoices that need additional information and/or processing Compiles, sorts, and processes documents, such as checks, invoices, statements, and chargeback / overpay documents and substantiating business transactions Verifies and posts details of business transactions, such as funds received and invoicing on M3 and customer website Prepare routine weekly reports, and special analysis reports as needed. Maintain accurate accounting files Research and obtain documentation for deduction and/or overpayment by customers Build, maintain, and reconcile spreadsheets and accounts receivable reports Compiles, sorts, and verifies the accuracy of data to be entered. Reconcile discrepancies with management Other duties as needed QUALIFICATION REQUIREMENT: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED) required; and two years accounting / bookkeeping experience; or equivalent combination of education and experience. Prefer Accounts Payable experience. COMMUNICATION SKILLS: Ability to read and interpret documents such as safety rules and Standard Operating Procedures. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. Ability to effectively communicate via email, phone and Microsoft Teams. MATHEMATICAL SKILLS: Ability to apply mathematical applications to practical situations. REASONING ABILITY: Ability to interpret a variety of instructions furnished in written, oral, or schedule form. Must be able to solve problems quickly and with good judgment. OTHER SKILLS AND ABILITIES: Ability to use computers and all standard programs used by the industry and the ability to learn and effectively use all other computer programs that are or will be made available. PHYSICAL DEMANDS: The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT: The noise level in the work environment is usually moderately quiet. NORMAL WORK SCHEDULE: The hours and days of work are established by departmental needs and at the discretion of management. Must be available to work as scheduled. At Daily’s, our mission is to bring excellence to the table. We are proud to live our core values every day. We put people first. We are committed to always doing the right thing. We champion change. We win through teamwork. We prioritize safety. Daily’s Premium Meats is an equal opportunity employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified people will be considered for employment without regard to race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, age, genetic information, disability, veteran status, pregnancy or related condition, or any other basis protected by law.

Requirements

High school diploma or general education degree (GED) required
Two years accounting / bookkeeping experience
Ability to read and interpret documents such as safety rules and Standard Operating Procedures
Ability to write routine reports and correspondence
Ability to speak effectively before groups of customers or employees of the organization
Ability to effectively communicate via email, phone and Microsoft Teams
Ability to apply mathematical applications to practical situations
Ability to interpret a variety of instructions furnished in written, oral, or schedule form
Must be able to solve problems quickly and with good judgment
Ability to use computers and all standard programs used by the industry and the ability to learn and effectively use all other computer programs that are or will be made available
The employee must occasionally lift and/or move up to 25 pounds
Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus
Must be available to work as scheduled

Nice To Haves

Accounts Payable experience

Responsibilities

Process AP packets (PO’s, Packing Lists, and Invoices) & obtain approvals
Process checks requests, freight bills, and non-PO invoices
Code invoice batches, obtain approvals, prepare voucher spreadsheet, and turn in with invoice batches for supervisor approval, enter batches in the system. File all PO’s after completed
Scan all invoices for electronic filing and maintain Accounts Payable files after entering in system
Respond to vendor inquiries, research accounts payable invoice issues
Contact vendors for invoices and POD’s if needed
Review open PO’s and receipts/invoices that need additional information and/or processing
Compiles, sorts, and processes documents, such as checks, invoices, statements, and chargeback / overpay documents and substantiating business transactions
Verifies and posts details of business transactions, such as funds received and invoicing on M3 and customer website
Prepare routine weekly reports, and special analysis reports as needed. Maintain accurate accounting files
Research and obtain documentation for deduction and/or overpayment by customers
Build, maintain, and reconcile spreadsheets and accounts receivable reports
Compiles, sorts, and verifies the accuracy of data to be entered. Reconcile discrepancies with management
Other duties as needed