AP/AR Billing Specialist
About The Position
AP/AR BILLING SPECIALIST Des Plaines, IL KEY RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS: Own end-to-end Accounts Payable cycle including 3-way match of POs, packing slips, & invoices; code & enter invoices; prepare weekly check/ACH runs, maintain vendor files & W-9s Manage Accounts Receivable billing Perform daily/weekly reconciliations (AP aging, GR/IR) & resolve discrepancies with vendors, & internal teams Support month-end close (subledger reconciliations, accruals, adjustments) ensuring accurate reporting & audit-ready files Maintain ERP & documentation accuracy through updated vendor master data, attach approvals, & keep permanent/annual files organized per internal controls Coordinate cross-functionally with purchasing & operations to resolve pricing/quantity variances, billing issues, credits & returns Prepare routine reports (aging, payments, deductions, and KPI summaries) to inform working capital & forecast needs Drive process improvements (workflow automation, template/approval standardization) in collaboration with Controller/CFO POSITION REQUIRMENTS: Associate's degree in accounting or finance with 1-3 years relevant experience or in lieu of a degree 3-5 years of relevant accounting experience Strong mathematical skills, problem-solving skills, and exceptional attention to detail Proficiency with ERP/accounting systems & strong Excel skills (lookups, pivots) Demonstrated 3-way matching, invoice coding, & reconciliation accuracy in high-volume settings Solid understanding of accounting principles & practices within Accounts Payable Strong communication & customer service skills for vendor interactions Ability to prioritize & meet deadlines independently PREFERRED KNOWLEDGE/SKILLS: Manufacturing/distribution environment preferred Experience with AP/AR automation tools & payment portals/gateways Familiar with payment & credit/collections policies and deduction management in an AP/AR context WORK ENVIRONMENT/ PHYSICAL REQUIREMENTS: In office with moderate noise levels & prolonged computer use. Occasional presence in non-climate-controlled, high-noise production & warehouse areas where appropriate PPE must be worn Occasional hybrid work may be approved based on managerial discretion & business needs Compensation: $24.00 - $28.00 p/h This Job Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee and may be revised at any time by the Company.
Requirements
- Associate's degree in accounting or finance with 1-3 years relevant experience or in lieu of a degree 3-5 years of relevant accounting experience
- Strong mathematical skills, problem-solving skills, and exceptional attention to detail
- Proficiency with ERP/accounting systems & strong Excel skills (lookups, pivots)
- Demonstrated 3-way matching, invoice coding, & reconciliation accuracy in high-volume settings
- Solid understanding of accounting principles & practices within Accounts Payable
- Strong communication & customer service skills for vendor interactions
- Ability to prioritize & meet deadlines independently
Nice To Haves
- Manufacturing/distribution environment preferred
- Experience with AP/AR automation tools & payment portals/gateways
- Familiar with payment & credit/collections policies and deduction management in an AP/AR context
Responsibilities
- Own end-to-end Accounts Payable cycle including 3-way match of POs, packing slips, & invoices
- Code & enter invoices
- Prepare weekly check/ACH runs, maintain vendor files & W-9s
- Manage Accounts Receivable billing
- Perform daily/weekly reconciliations (AP aging, GR/IR) & resolve discrepancies with vendors, & internal teams
- Support month-end close (subledger reconciliations, accruals, adjustments) ensuring accurate reporting & audit-ready files
- Maintain ERP & documentation accuracy through updated vendor master data, attach approvals, & keep permanent/annual files organized per internal controls
- Coordinate cross-functionally with purchasing & operations to resolve pricing/quantity variances, billing issues, credits & returns
- Prepare routine reports (aging, payments, deductions, and KPI summaries) to inform working capital & forecast needs
- Drive process improvements (workflow automation, template/approval standardization) in collaboration with Controller/CFO
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
