AOC Events & Consultations Assistant

Tr’ondëk Hwëch’in Government

2d • $45 • Onsite

About The Position

Under the direction of the Senior Events Coordinator, this position is responsible for assisting with the coordination of regular and special events of Tr’ondëk Hwëch’in Government. The main objective of this position is to ensure a holistic, quality-oriented, and culturally affective approach is taken while coordinating symbolic and significant events such as the Moosehide Gathering. This includes but is not limited to responsibility for leading the recruitment, scheduling, and management of volunteers, and for ensuring quality client and customer service delivery. The position will be responsible for set-up and tear-down as well as assisting with assigned duties during symbolic and significant events. To support the external facing events, ceremonies and consultation work, the candidate is required to be involved in using planning and organizing software and completing a multitude of supportive administrative tasks. An Eligibility List may be established from this competition – the duration of the eligibility list may be up to 12 months. The eligibility list may be used to fill future permanent full-time, permanent part-time, temporary full-time, temporary part-time, term, or auxiliary on-call vacancies within the same department and classification based on the organizational needs by going the next highest ranked candidate until the eligibility list expires.

Requirements

• Grade 12 (or equivalent) combined with coursework in Project Management, Event Planning, Office or Business Administration or a related discipline plus a minimum of 1 year work experience in an office administrative assistance role.
• Practical experience in planning, coordinating, and implementing events or projects.
• Demonstrated experience using MS Office including Excel, Outlook, and Word.
• Experience in funding raising, proposal writing, research, and reporting.
• Criminal Records Check.
• Class 5 Driver’s License with a Clear Driver’s Abstract.
• Standard First Aid Certification.
• TH101 Cultural Awareness training.

Nice To Haves

• An equivalent combination of education, training, skills, and experience may be considered.
• Experience in minute-taking and/or transcribing.
• Experience using and moderating Videoconferences and Teleconferences.
• Experience with MS365 and Teams and/or SharePoint and Adobe Pro.
• Good working knowledge of Tr’ondëk Hwëch’in social structure, culture, and traditions.

Responsibilities

• Assisting with the coordination of regular and special events.
• Ensuring a holistic, quality-oriented, and culturally affective approach is taken while coordinating symbolic and significant events.
• Leading the recruitment, scheduling, and management of volunteers.
• Ensuring quality client and customer service delivery.
• Set-up and tear-down for events.
• Assisting with assigned duties during symbolic and significant events.
• Using planning and organizing software.
• Completing a multitude of supportive administrative tasks.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees