Animal Shelter Volunteer and Foster Program Coordinator

Hall County•Gainesville, GA

3d•Onsite

About The Position

This role is responsible for organizing, coordinating, and managing the recruitment, training, and utilization of volunteers for the animal shelter. It also involves developing partnerships with local organizations, maintaining volunteer records, conducting meetings, and implementing a volunteer recognition program. Additionally, the position manages and coordinates a robust animal foster program, including home visits, statistical data management, coordinating foster animal adoptions, and ensuring the well-being of foster animals.

Requirements

Associates Degree in Marketing, Public Relations, Event Planning, Business Administration or related field.
One year related experience or prior experience working with Animals required.
Valid Driver's License and a satisfactory Motor Vehicle Record (MVR).
Knowledge of the animal shelter profession.
Knowledge of the safe handling and general welfare of large and small animals.
Knowledge of pertinent animal control laws, regulations and ordinances.
Knowledge of work hazards.
Ability to care for animals.
Ability to establish and maintain effective working relationships with public officials, other employees and to deal with the public in a courteous and pleasant manner.
Strong leadership skills with the ability to think quickly on your feet.
Ability to professionally advocate Hall County’s position on issues.
Able to educate people about the process of TNR in a clear and effective manner.
Knowledge and experience with feral cats and trapping cats, and knowledge about how to safely operate cat traps.
Excellent people skills.
Good management skills.
Accurate record-keeping and ability to provide monthly reports on various programs.
Proficiency with Internet navigation and a variety of computer software applications, including Microsoft Office and Google.
Ability to learn additional software applications, as needed.
Strong interpersonal skills to handle sensitive and confidential situations.
The ideal person for this job is a team player, personable, professional, upbeat and energetic, takes the initiative, and uses tact and diplomacy.
Proven written and verbal skills.
Essential functions continuously require the ability to move/transport items weighing up to 10lbs.
Incumbents constantly must think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change.
Essential functions continuously require incumbents to be on call; work irregular hours (nights and/or weekends); meet deadlines; operate equipment; and stay organized.
Essential functions continuously require incumbents to work irregular hours (nights/weekends); direct others; handle confidential information; use a keyboard/type; maintain stamina during workday; meet deadlines; stay organized; and use math/calculations.
Essential functions frequent require the ability to remain in a stationary position (sitting/standing); move oneself about the worksite by walking; maintain body equilibrium to prevent failing when walking, standing, crouching or navigating narrow, slippery or erratically moving surfaces; repetitively use hands/arms/legs; and move/transport items weighing between 11lbs and 50lbs.
Essential functions frequently require incumbents to be on call and attend work related meetings and trainings.
Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, twisting at the waist, hips or knees; ascend and descend ladders, stairs, and ramps; reach overhead; position oneself by crouching/kneeling; push or pull items; and grasp items.
Sensory Ability: Essential Functions require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use tools and equipment.
Environmental Factors: Essential functions are continuously performed with exposure to fumes, gasses, odors, and dust; extreme noise; and wet, slippery floors and surfaces.
Incumbents continuously must be able to work with others.
Essential functions are frequently performed with exposure to adverse environmental conditions, including inclement weather or dry environments; extreme hot or cold temperatures; and risk of bodily injury from hazards including biological, chemical, and sharp objects/tools.
Essential functions are occasionally performed with exposure to risk of bodily injury from hazards including electrical and heavy machinery; high places/high heights; dirt/mud, fumes, gasses, odors, dust; moving mechanical parts; and hot temperature devices including burners.
Incumbents occasionally must be able to work alone.
Incumbents regularly must be able to work around equipment/machinery; drive county vehicles and other equipment; and walk on uneven ground.

Nice To Haves

Bachelor’s degree preferred.
C.P.R. Certification desirable.

Responsibilities

Organizes, coordinates, and manages the recruitment of volunteers for the shelter.
Works with social, civic, and local organizations to develop partnerships for volunteer development and utilization.
Develops and implements training programs for all volunteers.
Maintains updated records on all volunteers.
Sets up and attends volunteer meetings.
Reports to staff on volunteer activities as needed.
Recommends and develops ongoing volunteer utilization.
Develops and implements a volunteer recognition program.
Plans the volunteer program/service, including developing and implementing goals and objectives.
Assesses the need for volunteers to enhance program/service delivery.
Develops a budget for the volunteer program activities.
Conducts ongoing evaluation of programs and services delivered by volunteers and implements improvements.
Develops, administers, and reviews policies and procedures for volunteer programs.
Develops and administers forms and records to document volunteer activities.
Identifies volunteer assignments and writes volunteer position descriptions in consultation with staff.
Promotes the volunteer program to gain community support.
Develops and implements strategies to recruit volunteers with the right skills.
Develops and implements an intake and interview protocol for potential volunteers.
Implements a screening process for potential volunteers.
Trains staff to work effectively and cooperatively with volunteers.
Orients volunteers to increase their understanding of the organization, its clients, services, and their roles.
Ensures volunteers receive appropriate training.
Ensures volunteer check-in procedures are followed and records of volunteer hours are maintained.
Ensures volunteers receive the appropriate level of supervision.
Assists with conflict resolution among clients, staff, and volunteers.
Establishes and implements a process for evaluating the contribution of individual volunteers.
Plans and implements formal and informal volunteer recognition activities.
Evaluates the risks associated with each volunteer position and takes appropriate action to control risks.
Ensures volunteers work in a safe, healthy, and supportive environment.
Evaluates the contribution of each volunteer on an annual basis.
Prepares an annual report on the contribution of the volunteer program.
Administers and monitors expenditures for the volunteer program against the approved budget.
Recruits volunteers by placing advertisements, posting opportunities online, and attending job fairs.
Interviews potential volunteers to determine if they are a good fit.
Provides comprehensive training to new volunteers, including orientation sessions and tours.
Teaches volunteers new skills.
Collects data from volunteers and staff to create reports and distributes them to key personnel.
Works closely with volunteers to create a schedule that works for everyone.
Ensures the right number of volunteers are available for special events.
Anticipates changes in volunteer availability and plans accordingly.
Manages and coordinates a robust animal Foster program.
Sets up and conducts home visits for potential foster homes.
Compiles and manages all statistical data for the foster program.
Sets up and coordinates foster animals being available for offsite adoption events.
Ensures that all animals within the foster program are being properly cared for and all resources are provided to foster families.