Anesthesia Chart Management Coordinator - PRN / Per Diem

Envision Healthcare • Nashville, TN

2d

About The Position

The PRN Anesthesia Chart Management Coordinator is responsible for acquiring, validating, and making anesthesia case documentation available for downstream coding and billing. The role ensures anesthesia encounters are accounted for and accessible in the billing system by managing site-specific workflows, task requests, and acquisition-related exceptions. This is an as-needed, per-diem position.

Requirements

• High school diploma or GED.
• Two or more years of experience in Chart Management or a healthcare billing or operational environment.
• Experience supporting anesthesia or healthcare revenue cycle workflows.
• Demonstrated success in high-volume, detail-driven operational roles.
• Strong analytical and organizational skills, including the ability to manage multiple priorities and deadlines.
• Ability to identify and manage exceptions, prioritize competing demands, and consistently meet performance targets.
• Excellent written and verbal communication skills for remote and cross-functional collaboration.
• Ability to navigate new or high-pressure situations in a diplomatic and professional manner.
• Strong computer skills, including proficiency in Microsoft Office and other Windows-based applications.
• Experience using billing systems, document management platforms, and task or workflow tools.

Nice To Haves

• Knowledge of medical terminology and medical records.

Responsibilities

• Account for anesthesia cases across assigned sites and ensure required documentation is received or obtained.
• Reconcile expected versus received cases and resolve daily and periodic variances.
• Validate indexed documents for correct patient, encounter, and document type association.
• Identify and coordinate correction of indexing errors or missing documentation.
• Maintain audit-ready documentation of acquisition and validation activity.
• Respond to operational partners’ task requests to obtain missing or supplemental documentation.
• Prioritize work to meet service-level expectations and support timely case progression.
• Identify, investigate, and coordinate resolution of acquisition-related exceptions, such as missing charts, failed uploads, and indexing issues.
• Track issues through resolution and confirm successful completion.
• Conduct targeted outreach to anesthesia clinicians to close records, obtain missing signatures, or resolve access-related issues.
• Maintain professional, compliant communication and accurate follow-up documentation.
• Provide informal guidance and support to peers on chart acquisition workflows and site-specific processes.
• Identify recurring acquisition or documentation quality issues and escalate trends to leadership or Analysts.
• Perform other duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability benefits
• Healthcare FSA
• Dependent Care FSA
• Limited Healthcare FSA
• Transportation and parking FSAs
• Health Savings Account (HSA)
• Paid time off, with a minimum of 20 and up to 25 days per calendar year depending on position
• Nine observed holidays
• Paid family leave

What This Job Offers

• Education Level: High school or GED