Anatomic Pathology Administrative Assistant I

ARUP Laboratories•Salt Lake City, UT

20d•Onsite

About The Position

Provides administrative support activities within the Anatomic Pathology G&A department, requiring a working knowledge of departmental mission and procedures. Manages glass slide inventory (including receipt, tracking, distribution, and storage) within Surgical Pathology. Performs case assignment to ensure timely review and diagnosis of clinical cases. Supports AP G&A staff, residents, fellows, and attending pathologists with day-to-day tasks and questions. Performs administrative support activities under general supervision and in close relationship to the day-to-day work of the departments(s) supported.

Requirements

Working knowledge of departmental mission and procedures.
Ability to manage glass slide inventory (receipt, tracking, distribution, storage).
Ability to perform case assignment for timely review and diagnosis.
Ability to support staff, residents, fellows, and attending pathologists with daily tasks.
Ability to perform administrative support activities under general supervision.
Ability to track materials in LIS tracking system.
Ability to monitor pending queues in LIS.
Ability to assign cases electronically based on service schedules.
Ability to manage shipping of glass slide inventory offsite.
Ability to retrieve slides for clinical, education, or research purposes.
Ability to screen telephone calls and business visitors.
Ability to apply departmental knowledge in responding to questions.
Ability to route inquiries appropriately.
Ability to organize and maintain departmental files.
Ability to interface with all levels of personnel and external contacts.
Ability to coordinate departmental efforts and exchange information.
Ability to copy and distribute documents and correspondence.
Ability to escort visitors.
Personal tact, integrity, and judgment.
Ability to communicate frequently with others.
Ability to comply with all ARUP Policies and Procedures.

Nice To Haves

Experience in Anatomic Pathology G&A department.

Responsibilities

Manages incoming glass slide inventory and tracks all relevant materials in LIS tracking system.
Distributes glass slides to appropriate subspecialty for diagnostic review and sign-out.
Monitors pending queues in LIS. Assigns cases electronically for diagnostic review and sign-out based on resident, fellow, and attending pathologist service schedule.
Tracks and files completed glass slides for short-term onsite shortage.
Manages process for shipping glass slide inventory offsite for long-term shortage.
Retrieves slides stored onsite and offsite for clinical, education, or research purposes as requested.
Provides administrative support for policies and programs. May make decisions within the scope of the policy being administered.
Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department.
Organizes and maintains departmental files.
Interfaces with all levels of ARUP personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion.
Copies and distributes documents and correspondence.
Escorts visitors when necessary.
Uses a good measure of personal tact, integrity, and judgment when dealing with internal and external contacts. Interfacing involves direct contact with employees, vendors, and visitors to varying degrees.
Other duties as assigned.