Finance - Analyst, Travel and Expense

ArchWell Health•Nashville, TN

About The Position

The Travel & Expense (T&E) Analyst is responsible for administering the company’s travel and expense program, ensuring timely processing, policy compliance, and an efficient employee experience. This role monitors the expense reporting system (Concur), the corporate card program, and processes/audits expense reports while identifying opportunities for cost controls and process improvement. The T&E Analyst partners closely with Accounting, Treasury, Compliance and colleagues across the organization. This role will also have exposure to Treasury function for the organization with cross training opportunities.

Requirements

Familiarity with expense policies, compliance, and internal controls
Ability to interpret and apply company travel and expense policies consistently
Adaptability and willingness to learn new systems, policies, and technologies
Strong attention to detail and organizational skills
Strong communication and customer service skills
Proficient in Microsoft Office Suite, including Excel, Word, and Outlook
Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience)
1–3 years of experience in expense processing, accounts payable, or related function

Nice To Haves

Experience managing corporate card programs preferred
Experience with expense management systems (e.g., SAP Concur preferred)
Experience in a mid-size or multi-entity organization preferred
Familiarity with ERP systems (e.g., SAP, NetSuite) preferred

Responsibilities

Review, audit, and process colleague expense reports for accuracy and policy compliance, ensuring timely reimbursement
Enforce company travel and expense policies and escalate non-compliance as needed
Act primary contact for internal correspondence concerning Corporate Card and Concur issues.
Administer corporate card program, including card issuance, limits, and cancellations
Monitor card transactions and ensure timely reconciliation
Investigate and resolve discrepancies or unauthorized charges
Monitor and maintain expense reporting system (e.g., SAP Concur)
Configure user access, approval hierarchy workflows, and assigning corporate cards to colleagues within Concur
Train employees on expense submission processes and policy guidelines, and provide ongoing support and guidance regarding allowable expenses and documentation requirements
Track and report on T&E spend trends and key metrics
Identify cost-saving opportunities and policy improvements
Support management reporting and audit requests
Partner with Accounting to ensure proper expense coding and accruals
Assist with month-end close processes related to expenses and corporate cards
Reconcile T&E-related accounts as needed
Identify opportunities to streamline T&E processes and improve user experience
Recommend and implement policy or system enhancements
Support continuous improvement initiatives within finance operations