Analyst- Procurement

Toyota•Rio Piedras, PR

17h

About The Position

Services Purchasing Roles and Responsibilities Draft and analyze contract documents using approved templates, ensuring accuracy, completeness, and alignment with governance requirements. Administer Ariba Contract Workspace, managing uploads, routing validation, stakeholder reviews, and publication of fully executed agreements. Ensures vendor requirements are fulfilled by obtaining all necessary information, confirmations, and supporting documentation, maintaining contract files that are complete, compliant, and audit-ready. Own and manage the end-to-end e-signature process, proactively identifying and resolving bottlenecks while coordinating with stakeholders to ensure timely execution and completion. Maintain full accountability for the integrity, organization, and compliance of the central contract retention file, ensuring all documentation is audit-ready and aligned with corporate retention standards. Lead contract lifecycle governance by tracking critical contract events, coordinating required actions with business owners, escalating risks as necessary, and ensuring all renewals, amendments, and expirations are executed on schedule. Identify and escalate contractual risks, including missing documentation, compliance gaps, or workflow delays, coordinating mitigation with stakeholders. Obtain, review, and analyze vendor insurance documentation, ensuring compliance with contractual coverage requirements and maintaining audit‑ready records. Support compliance and audit activities by validating documentation, preparing evidence, and ensuring records meet internal control expectations. Prepare and validate dashboards and analytical reports on contracts, insurance, claims, and risk indicators, ensuring data accuracy and actionable insights.

Requirements

Bachelor’s degree in Business Administration, Finance, Accounting, Risk Management, Procurement, Materials Management, or a related field.
Two to four (2–4) years of experience in contract administration, insurance administration, procurement operations, risk management, or analytical support roles.
Experience working in controlled, audit driven, or compliance sensitive environments is preferred.
Contract Management, Drafting and Negotiation
Ability to interpret contractual obligations and draft contract language
Legal and Government Knowledge related to procurement, contracts and compliance
Reading Comprehension
Insurance Documentation Review (coverage, limits, deductibles, endorsements, claims)
Project and Risk Management
Strategic Sourcing
Supplier Evaluation and Auditing
Market Analysis
Sustainability and Ethical Sourcing
Transportation Logistics and work related literacy
Cost Benefit Analysis
Mathematical Reasoning
Administration
Advanced Data Analytics and Reporting
ERP & Procurement System Proficiency (SAP, Ariba)
Technology Integration and Digital Workflow Proficiency
High proficiency in Microsoft Excel, Power BI and document management systems
Active Listening and Analytical Thinking
High Attention to Detail and Documentation Accuracy
Effective Written and Verbal Communication
Collaboration, Cooperation, and Teamwork
Conflict Resolution and Influencing Skills
Decision Making and Problem Solving
Logical, Inductive, and Pattern Recognition Reasoning
Organizational Skills and Time Management
Initiative, Reliability, Integrity, and Confidentiality
Customer Service Orientation
Change Management and Continuous Improvement Mindset.

Nice To Haves

Two (2) years of studies in Law or Paralegal Studies, with the ability to draft contracts and a basic understanding of legislation related to obligations and contracts.

Responsibilities

Draft and analyze contract documents using approved templates, ensuring accuracy, completeness, and alignment with governance requirements.
Administer Ariba Contract Workspace, managing uploads, routing validation, stakeholder reviews, and publication of fully executed agreements.
Ensures vendor requirements are fulfilled by obtaining all necessary information, confirmations, and supporting documentation, maintaining contract files that are complete, compliant, and audit-ready.
Own and manage the end-to-end e-signature process, proactively identifying and resolving bottlenecks while coordinating with stakeholders to ensure timely execution and completion.
Maintain full accountability for the integrity, organization, and compliance of the central contract retention file, ensuring all documentation is audit-ready and aligned with corporate retention standards.
Lead contract lifecycle governance by tracking critical contract events, coordinating required actions with business owners, escalating risks as necessary, and ensuring all renewals, amendments, and expirations are executed on schedule.
Identify and escalate contractual risks, including missing documentation, compliance gaps, or workflow delays, coordinating mitigation with stakeholders.
Obtain, review, and analyze vendor insurance documentation, ensuring compliance with contractual coverage requirements and maintaining audit‑ready records.
Support compliance and audit activities by validating documentation, preparing evidence, and ensuring records meet internal control expectations.
Prepare and validate dashboards and analytical reports on contracts, insurance, claims, and risk indicators, ensuring data accuracy and actionable insights.