Analyst I/II (Grantmaking) - Parks, Recreation, and Neighborhood Services

City of San Jose•San Jose Metropolitan Area, CA

20h•Onsite

About The Position

The City of San José’s Department of Parks, Recreation and Neighborhood Services (PRNS) is seeking individuals to join a team dedicated to "Building Community Through Fun" and making San José a better place to live and visit. PRNS's mission is to connect people through parks, recreation, and neighborhood services for an active San José. Their strategic work plan, ActivateSJ, focuses on establishing healthy communities that inspire belonging through stewardship, nature, equity & access, identity, and public life. The department manages numerous public spaces including community centers, regional and neighborhood parks, Happy Hollow Park & Zoo, and trails, while offering diverse programming for all ages and abilities. The Community Services Division (CSD) empowers residents, schools, and organizations to enhance the city's livability, safety, and cleanliness. CSD includes BeautifySJ, Grantmaking for Community Impact, and Youth Intervention Services, with a significant operating budget and a large team. The Grantmaking for Community Impact (GCI) Team specifically focuses on strategically investing public resources to improve resident well-being by managing the entire lifecycle of competitive grant programs. This includes program design, funding strategy, procurement, contract management, performance monitoring, evaluation, and continuous improvement. The GCI Team oversees millions in annual grant funding for various community priorities and ensures public investments are transparent, equitable, data-informed, and aligned with city goals.

Requirements

Analyst I: A Bachelor's Degree from an accredited college or university.
Analyst II: A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.
Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
Analytical Thinking - approaches a situation or problem by defining the problem or issue.
Communication Skills - effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
Computer Skills - experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
Customer Service - demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
Multi-Tasking - can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
Meeting Ethical Standards - When confronted with ethical dilemmas, acts in a way that reflects relevant law, policy and procedures, agency values, and personal values.
Teamwork & Interpersonal Skills - demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Nice To Haves

Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Responsibilities

Designing grant programs that align funding with community needs and policy priorities.
Developing equitable funding methodologies, risk assessment tools, and funding allocation strategies.
Leading competitive solicitations, proposal evaluation, funding recommendations, and contract negotiations.
Managing grant agreements, compliance monitoring, fiscal oversight, and technical assistance to funded partners.
Building and implementing performance measurement systems, databases, dashboards, and program evaluation frameworks.
Collecting and analyzing program data to measure outcomes, improve services, and inform decision-making.
Coordinating with City departments, school districts, county agencies, nonprofit organizations, and community stakeholders to maximize collective impact.
Driving continuous improvement by refining grant processes, strengthening accountability, and modernizing grant management systems.