AMP & COTA Fiscal Coordinator - Part-Time

California State University, Long Beach•Long Beach, CA

2d•$2,184 - $3,181•Onsite

About The Position

This position will serve as the primary point of contact for fiscal and HR processes for the Advanced Media Productions (AMP) department. Additionally, this role will assist COTA faculty with travel related information sharing, processing, purchases and reconciliation.

Requirements

Equivalent to four years of administrative support experience required.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Nice To Haves

At least two years experience processing fiscal transactions in a fast-paced environment preferred
Knowledge of travel policies and experience effectively understanding and applying complex policies preferred
Familiarity with ERP software (Concur, CSUBuy, PeopleSoft etc.) a plus

Responsibilities

Prepare, process, and submit fiscal transactions for faculty travel within COTA ensuring that expenses are charged to correct funds and accounts.
Enter travel related transactions into the department FASS for COTA units, as applicable.
Assist COTA faculty with questions related to RSCA /grant/ other award related policies and expenses related to the purchase of travel, materials, and reimbursements; Refer COTA faculty to online resources or HR personnel as needed.
Prepare, process, and submit financial transactions for all expenses in AMP ensuring that expenses are charged to the correct fund and account numbers.
Using Data Warehouse reporting, enter, track, and reconcile all AMP related expenses into the FASS.
Enter, update, and reconcile all AMP pcard transactions and submit expense requests through CSUBuy/Concur.
Process all AMP-related time-keeping transactions for staff and student employees.
Draft student employee position descriptions and monitor student work hours.
Facilitate the processing of student hires.

Benefits

Up to 24 vacation days per year (based on employee group and/or length of service)
14 paid holidays
12 sick days annually with unlimited accrual
A variety of medical, dental, and vision plans.
Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Confidential counseling and support services for employees and their families.
Wellness programs
Professional development opportunities
Insurance options including life, disability, and pet insurance.