Alumni Relations and Gift Processing Coordinator

University of Pennsylvania•Williamsburg, VA

7d•$24 - $33•Onsite

About The Position

The University of Pennsylvania Carey Law School is one of the nation’s oldest and most distinguished law schools. The school offers a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making the University of Pennsylvania Carey Law School an extraordinarily supportive academic community for its scholars and students alike. The University of Pennsylvania Carey Law School staff play a critical role in providing a world-class educational environment, supporting faculty, students, alumni, and fellow staff members in a collaborative and ambitious environment. This is a dual report position under the supervision of the Director of Alumni Engagement and the Assistant Director of Data Services. The primary functions of this position are to provide support to the alumni relations team and to process gifts and pledges to Law Development and Alumni Relations ("LDAR").

Requirements

Bachelor’s Degree or equivalent in experience required
2-3 years’ experience in related field or equivalent combination of education and experience is required
Excellent written and verbal communication skills
Organized, adaptable, energetic and articulate with a positive attitude
Demonstrated ability to work independently and as part of a team
Strong proficiency in Microsoft Office Suite (especially Excel) and familiarity with social media platforms preferred
Ability to travel and staff events
Ability to work occasional evenings and weekends

Nice To Haves

Experience with Cvent, Qualtrics, Salesforce, and MarketingCloud a plus

Responsibilities

Support the Director of Alumni Engagement, Associate Director of Alumni Engagement, and Assistant Director of Alumni Engagement.
Provide comprehensive event support for all alumni relations events, including Reunion Weekend, Law Alumni Society Board Meetings, and regional club and affinity group events. Responsibilities include creating signage, invitations, RSVP sites (Qualtrics and Cvent), nametags, and briefing documents, as well as staffing events as needed.
Maintain accurate and up-to-date contact information for all graduates as it is received through various channels.
Enter personal data and event attendance into the University Compass (Salesforce) database.
Collaborate with Communications and other Law School departments to develop and manage a schedule of alumni email communications.
Build, review, and send communications.
Help manage Penn Carey Law's alumni-facing social media platforms and the LDAR website, ensuring content is current and engaging.
Research and request reports as needed to identify alumni in specific regions and practice areas (among other search terms) as requested.
Manage Cvent process for reunion weekend (update reunion app, track attendance, payments and donations).
Maintain a master event calendar and database for all events planned and executed by the Law Development and Alumni Relations department, sharing updates with LDAR, the Law School events calendar, and Central DAR as appropriate.
Ensure the proper receipt and tracking of all incoming gifts and pledges that arrive through LDAR including the completion of gift transmittals for processing and scanning of gift paperwork for archives.
Track long-term pledges and pledge payments for both restricted and unrestricted funds.
Work with the Assistant Director of Data Services to send out pledge reminder notices.
Work with Stewardship team to track gift acknowledgment letters for gifts.
Create daily gift reports, verify proper processing, and submit gift adjustment requests as needed.
Organize and manage all confidential financial records, including protecting credit card privacy.
Work with the Alumni Relations team and the Assistant Director of Data Services to track and segregate reunion ticket purchases and reunion class gifts to the annual fund.
Assist the Gift Officers and Assistant Director of Data Services with managing gift agreements in Compass (Salesforce).
Provide varied and complex support and assistance to all staff as necessary (reports, event staffing, etc.).
Additional duties as assigned by the Assistant Director of Data Services.
Other duties as assigned

Benefits

Excellent healthcare
Tuition benefits for employees and their families
Generous retirement benefits
Wide variety of professional development opportunities
Supportive work and family benefits
Wealth of health and wellness programs and resources
Health, Life, and Flexible Spending Accounts
Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
Exceptional tuition benefits for employees, spouses, and dependent children
Tuition assistance at other institutions for dependent children
Generous retirement plans
Pre-tax or Roth basis retirement savings
Wide variety of investment options through TIAA and Vanguard
Substantial amount of time away from work
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development resources
Access to a wide range of University resources as well as cultural and recreational activities
Discounts and Special Services
Flexible Work Hours
Forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
Adoption Assistance