Alumni Engagement Coordinator, alumni UBC

University of British Columbia•Vancouver, BC

17h•CA$5,791 - CA$8,323

About The Position

The Alumni Engagement Coordinator is responsible for providing program support to implement and coordinate alumni engagement programs and services. They are expected to be instrumental in the delivery of programs and services designed to facilitate a lifelong relationship with UBC students and alumni. Major responsibilities include: program coordination, database mining, tracking alumni interactions and executing strategies around alumni UBC s engagement framework.

Requirements

University degree in a relevant discipline.
Minimum of one year experience or the equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Nice To Haves

Experience working with alumni or other constituent of post-secondary institution preferred.
Experience working in volunteer organizations, program coordination, strategic planning, and/or public relations an asset.
Comfortable working with high-level administrators, volunteers and staff.
Excellent time management skills, as well as ability to handle multiple tasks and respond to multiple stakeholders
Superior verbal and written communication skills.
Strong interpersonal and negotiation skills required in liaising with colleagues, alumni, internal and external service providers, and senior university administration.
Strong conceptual abilities combined with high attention to detail.
Well-developed analytical and problem-solving skills are required, along with skills in collaboration and conflict resolution.
Ability to handle confidential and sensitive material and to exercise a high level of tact and discretion.
Driven to find win-win solutions.
Tactful and diplomatic.
Able to persuade others of the value of collaboration and participation.
Ability to work independently as well as within a team environment.
Intermediate computer skills with Microsoft Office Suite, PowerPoint, Internet; knowledge of Links is an asset.
Ability to operate the normal range of office equipment.

Responsibilities

Responsible for the coordination and implementation of alumni UBC programs, in consultation with the Alumni Engagement Officers, Managers & Directors, alumni UBC; monitors timelines, budgets and assessments
Provides support to alumni programming including setting up and maintaining registration systems, tracking budgets, writing and submitting requests for the President s time, and preparing briefing notes
Supports the Alumni Engagement Managers and Directors in the development and implementation of alumni UBC programs and new initiatives to advance alumni UBC s strategic plan
Supports partnerships internally and externally to coordinate and deliver alumni related activities, programs, resources, and events. Develops relationships with alumni and connects them to their department, program or affinity group as appropriate.
Coordinates volunteers and staff to deliver programs including the recruitment, orientation and support for program volunteers
Serves as a resource person at alumni UBC for various programs and events
Develops evaluation of alumni programs and services; analyzes statistical information, documents and reports results
Develops and maintains a deep understanding of the DAE Information Management System (LINKS)
Maintains accurate alumni and volunteer profiles and program information in the University s database in a timely, accurate and appropriate manner including interactions and POINTS submissions; integrates data collection and data mining into work plan (maintains programming calendar, tracks budgets, tracks and reports on program progress, meetings and points)
Develops, implements and monitors protocols for the alumni relationship management database and generates reports and lists as required
Prepares and writes briefing notes, tracking and reporting, managing data, develops presentations, and providing meeting and event support
Identifies, researches and coordinates new initiatives to advance the University and alumni UBC
Attends meetings and events sometimes outside normal work hours; provides event preparation support, and on-site implementation and execution
Provides finance and budget support for various programs
Develops presentation materials as required
Needs to accommodate flexible hours (including evenings), attending events and meetings as necessary
Performs other responsibilities as required