Airport Document Controls Coordinator

Terravanta Inc • Long Beach, CA

9d • Onsite

About The Position

An Airport Document Control role is responsible for managing, organizing, and maintaining all official and technical documents essential to airport operations, compliance, and safety. This position ensures that documents are accurate, up to date, and accessible to authorized personnel while meeting regulatory and internal standards.

Requirements

• High school diploma or equivalent
• 2+ years of clerical or records management experience
• Proficiency in document management software, scanning equipment, and Microsoft Office
• Familiarity with aviation regulations and systems
• Strong attention to detail, time management, and ability to handle multiple priorities
• Effective written and verbal communication skills for collaboration with engineers, maintenance teams, and regulatory bodies
• Understanding of FAA, EASA, ICAO, and other relevant aviation standards
• Must have 5+ years working in airport construction
• Must live in SO CAL
• Must have good computer and technical skills

Nice To Haves

• Records management or aviation-related experience preferred
• 3+ years in aviation or airport document control is ideal

Responsibilities

• Oversee the storage, retrieval, and distribution of critical aviation and airport-related documents, including manuals, certificates, maintenance records, engineering drawings, and compliance records
• Ensure all documents meet aviation regulatory standards (e.g., FAA, EASA, ICAO) and organizational policies
• Track and implement updates or revisions to documents, maintaining version control and historical records for audits and inspections
• Maintain and update electronic document management systems (e.g., SharePoint, Aconex, PDMS) and ensure proper access controls and naming conventions
• Conduct regular audits to verify document accuracy, version control, and compliance
• Assist in preparing templates, formatting project documentation, and ensuring adherence to the Document Management Plan for airport projects
• Provide training to staff on document control systems and processes, and act as a point of contact for document-related queries
• Maintain confidentiality of sensitive documents and protect privacy during record requests
• May include reception, visitor sign-in, and support for other departments

Benefits

• Competitive salary
• Dental insurance
• Health insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED