Aircraft Records Specialist

Metrea•Temecula, CA

4h•$36 - $45•Hybrid

About The Position

In this role, you will maintain the accuracy and integrity of aircraft maintenance records for AIRMOB’s aerial refueling fleet, ensuring every maintenance event is properly documented in AMOS and compliant with FAA requirements. You will handle daily records processing, data entry, document control, and filing while supporting the Records Manager in audits and quality reviews. You will be successful if you are organized, detail-focused, and comfortable working in a fast-paced, compliance-driven environment where accuracy directly supports fleet airworthiness.

Requirements

High school diploma or equivalent required
Minimum 2–3 years of experience in aviation records management or maintenance administration
Working knowledge of AMOS or a comparable maintenance tracking system
Understanding of basic FAA regulations related to maintenance documentation
Strong attention to detail and accuracy in data entry
Proficiency in Microsoft Office applications, especially Excel and Word
Strong communication skills for coordinating with maintenance personnel
Experience with electronic document management systems preferred
Understanding of configuration management principles a plus
Knowledge of SPEC 2000 or ATA chapter system a plus
Ability to obtain airport security badge (SIDA) where required

Nice To Haves

Associate’s degree in aviation or a related field preferred
AMOS user experience
Aviation maintenance background or A&P license
Experience with military aircraft documentation
Knowledge of KC-135 or Boeing aircraft records
Familiarity with Part 91, 121, or 135 operations
Experience with Adobe Acrobat for PDF management

Responsibilities

Enter maintenance work orders, log cards, and inspection records into AMOS on a daily basis
Review maintenance documentation for completeness and accuracy before system entry
Scan, index, and file technical records in both electronic and hard-copy filing systems
Verify mechanic stamps, signatures, and required data fields on all maintenance forms
Update aircraft and component tracking databases with current status information
Track and document compliance with Airworthiness Directives (ADs) and Service Bulletins (SBs)
Maintain deferred defect logs and MEL tracking documentation
Research historical records to support maintenance planning and troubleshooting
Generate routine AMOS reports including aircraft status and compliance summaries
Coordinate with maintenance technicians to resolve documentation discrepancies