Aircraft Dispatcher

Toyota North America • McKinney, TX

4d • Onsite

About The Position

An Aircraft Dispatcher within a corporate aviation division serves as the primary point of contact for each business flight, managing global trip planning, regulatory compliance, crew coordination, and real-time flight support. Reporting to the Supervisor of Flight Operations the person in this role will support the Dispatch department's and play a key role in helping AirFlite provide safe, compliant, and efficient services that align with Toyota’s overall business goals.

Requirements

• Demonstrated experience in corporate or charter aviation operations, including trip coordination and flight-support functions.
• Proficiency with aviation scheduling platforms such as FOS, BART, or comparable systems.
• Strong capability to interpret and apply operational requirements related to airports, permits, customs/immigration, and crew documentation.
• Proven ability to manage multiple concurrent tasks with accuracy, attention to detail, and sound judgment in time-sensitive environments.
• Experience in administrative and accounting processes, including invoice handling, reporting, and data entry systems.
• Ability to analyze operational information, identify issues, and make informed decisions that support safe and efficient flight operations.
• Ability to take on-call, which may require working on nights and/or weekends.

Nice To Haves

• FAA Aircraft Dispatcher Certificate or equivalent aviation credential demonstrating advanced operational knowledge.
• Prior experience coordinating international permits, airport slots, and customs/immigration requirements for corporate or charter operations.
• Background supporting 24/7 aviation environments, including irregular operations, AOG events, or charter coordination.

Responsibilities

• Coordinate and oversee worldwide travel arrangements for passengers, flight crews, and maintenance personnel, ensuring all itineraries meet FAA regulations and align with company operational standards.
• Manage all aspects of trip scheduling within aviation scheduling software, including airport selection, permit acquisition, slot coordination, customs and immigration arrangements, and crew visa processing.
• Provide comprehensive operational support through crew briefings, flight following, duty and rest-time monitoring, and the maintenance of accurate flight logs and historical trip records.
• Execute accounting and administrative functions, including invoice processing, coding, tracking, and the generation of monthly operational and financial reports.
• Support the Aviation Maintenance Control function by coordinating travel logistics, completing AS400 data entries, and assisting with required reporting such as APU hour documentation.
• Utilizing effective communication skills for coordinating with executives, flight crews, maintenance teams, and external aviation service providers.
• Support the development, implementation, and sustainment of Safety Management System practices that align with applicable FAA guidance, company standards, and operational needs.
• Providing customer-service with the commitment to supporting 24/7 aviation operations when required.

Benefits

• A work environment built on teamwork, flexibility and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Team Member Vehicle Purchase Discount
• Toyota Team Member Lease Vehicle Program (if applicable)
• Comprehensive health care and wellness plans for your entire family
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute
• Paid holidays and paid time off
• Referral services related to prenatal services, adoption, childcare, schools and more
• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed