Air Quality Permit Coordinator (Administrative Specialist 1)

State of Oregon • Medford, OR

3d • Hybrid

About The Position

The Oregon Department of Environmental Quality (DEQ) is seeking an Air Quality Permit Coordinator (Administrative Specialist 1) for its Western Region Air Quality program. This full-time position, based in Medford or Salem, Oregon, involves coordinating administrative tasks for the air quality permitting process and providing general clerical support to the Salem Office's Air Quality staff. DEQ is committed to fostering an inclusive and equitable environment that values diversity, fairness, and respect, aiming to protect and improve Oregon's environmental quality.

Requirements

• 2 years of secretarial or basic administrative support experience that included records processing, generation of documents, and gathering and sorting data.
• Demonstrated experience and personal commitment to building and sustaining an equitable and inclusive culture where all team members feel empowered to contribute.
• Excellent verbal and written communication skills; ability to provide clear, concise, and compelling communication of policy and technical information tailored to the needs of diverse audiences.
• Strong organizational and time management skills with an ability to switch priorities or projects seamlessly; high aptitude for learning new things and an ability to pay attention to detail.
• Experience with databases, including entering data, running reports, and maintaining data integrity; experience performing data entry accurately; ability to pay attention to detail; familiarity with various DEQ Databases such as YDO, JIRA, etc.
• Experience with records management; experience maintaining electronic and hard-copy files; experience using software for records management.
• Demonstrated customer service skills; ability to act professionally and courteously with internal and external individuals, including coworkers, managers, other staff, and members of the public in-person, via e-mail, and via phone.
• Experience researching, analyzing, interpreting, explaining, and providing guidance on data, guidance, laws, rules, policies, and procedures, as well as experience processing requests for information.
• Experience interpreting, explaining, and providing guidance on environmental permitting, laws, rules, and policies.
• Proficient in Microsoft Office: Word, Excel, Outlook, Access, and PowerPoint.
• Must have a valid driver’s license if choosing to drive a motor vehicle.
• Compliance with ORS 807.020 (1) is required.
• Drivers of state-owned vehicles must complete a defensive driving safety class every two years.

Responsibilities

• Coordinate administrative tasks associated with the air quality permitting process for the Western Region Air Quality program to ensure smooth and timely completion of permitting activities.
• Provide general clerical support to the Salem Office’s Air Quality staff.

Benefits

• Comprehensive medical, dental, and vision plans for the employee and their qualified family members.
• Paid sick leave.
• Vacation leave.
• Personal leave.
• 11 paid holidays a year.
• Membership in the Public Employees Retirement System (PERS).
• Opportunity for loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed