AI Procurement Specialist

Hydra Host•,

7d•$75,000 - $90,000•Remote

About The Position

The AI Procurement Specialist helps a fast-growing NeoCloud, a GPU-focused AI cloud provider, source and purchase the compute, power, and data center capacity the business needs. Procurement is the core of the role, using AI-driven tooling to manage sourcing, negotiation, and purchasing for GPUs, servers, networking, and colocation space in collaboration with Data Center Operations and Finance. As a secondary responsibility, the role supports Accounting with supplier invoicing to help ensure invoices are matched, coded, and resolved accurately and on time. The position reports to the Manager of Procurement. The role is remote with 10% travel. Compensation is $75,000–$90,000 per annum. Benefits include health coverage, a 401(k) retirement match, PTO, and professional development and certification support.

Requirements

At least 3 years of experience in procurement, strategic sourcing, or supply chain, ideally in cloud, data center, semiconductor, or hardware-intensive businesses.
Accounting background through a degree, coursework, or experience, with working knowledge of invoicing, accounts payable, GL coding, and accruals.
Hands-on experience with an ERP or procure-to-pay system such as NetSuite, SAP, Oracle, or Coupa.
Strong negotiation and contract skills, with the ability to work at high speed in a fast-scaling company.
Advanced Excel or Google Sheets skills.

Nice To Haves

Bachelor's degree in Business, Supply Chain, Accounting, Finance, or a related field.
Experience at a NeoCloud, hyperscaler, colocation provider, or GPU hardware vendor.
Experience with AP or invoice automation tools and exception-handling workflows.
Understanding of the AI infrastructure stack—including GPUs, servers, InfiniBand/Ethernet networking, power, and cooling—sufficient to read quotes and bills of materials.
Negotiation and commercial acumen to balance price, quality, risk, and supplier relationships on large hardware decisions.
Supply chain awareness to anticipate allocation constraints, lead times, and delivery risks.
Analytical judgment to validate AI outputs against source documents.
Process-thinking skills to identify repetitive manual steps and redesign them with automation.
Attention to detail in identifying pricing discrepancies, coding errors, and duplicate or mismatched invoices.
Collaboration skills to work with Accounting, Finance, Data Center Operations, and vendors through issue resolution.
Speed and adaptability while maintaining controls as company priorities shift.
Integrity and discretion in handling confidential pricing, customer, and financial data.

Responsibilities

Source GPUs and accelerated servers, high-speed networking, storage, and power and cooling equipment from OEMs, ODMs, and distributors.
Negotiate pricing, volume commitments, delivery terms, warranties, and support SLAs with hardware and infrastructure vendors.
Work with Procurement Management to automate requisition, approval-routing, and PO-creation workflows, including milestone-based and deposit payments for large hardware orders.
Track supplier allocations, lead times, and delivery schedules, and flag delays that could postpone capacity going live.
Monitor supplier performance, concentration, and risk; develop second-source options; and maintain clean vendor master data.
Support Accounting by confirming that purchase orders, receipts, and invoices match, and by resolving price, quantity, and tax variances with vendors.
Work with Accounting to ensure requisitions and POs use the correct GL account, cost center, and asset class so invoices post correctly.
Follow up with vendors for missing invoices, credit memos, and corrected invoices, and confirm deposits, prepayments, and milestone payments against PO terms.
Provide Accounting with received-not-invoiced and open PO information for month-end accruals.
Follow procurement controls, including approval limits, segregation of duties, and vendor onboarding checks, and provide documentation for audits.