Ag Office Coordinator

American Crystal Sugar Company • East Grand Forks, MN

3d • $19 - $23 • Onsite

About The Position

Our company is looking for an individual to join our team as an Ag Office Coordinator at our East Grand Forks factory. The purpose of this position is to coordinate Ag support services and related activities for Agronomy, Harvest/Maintenance staff and shareholders. The principal accountabilities include, but are not limited to: Lead and promote a positive work culture through Company Values of Safety, Integrity, Quality, Teamwork, and Accountability. Provides confidential and administrative support to the Ag department by routing incoming calls, scheduling appointments/meetings, maintaining calendars, making travel arrangements, scheduling of training, workshops/seminars, organizes and participates in various company events. The incumbent sorts and distributes mail, maintains filing system, and at some sites may maintain inventory of office supplies and forms. Create, coordinate, record, print and distribute various reports and documents including but not limited to: Maintain weekly duty rosters and phone lists. Prepares various text messages for meetings and harvest updates. Review of annual letter material, contract files and forms to ensure accuracy. Reviews Express timecards to ensure proper hours are reported. Assists in answering payroll questions employees may have about their paychecks and time reported. The incumbent reviews expense reports for Ag Scouts, Harvest Safety Coordinators, Foreman, and Ag Repair Crew. This position maintains the procurement card for miscellaneous department purchases and assists Ag Repair Crew in completing their procurement card online. Collects and maintains the District Harvest files. Serves as Ag Staff champion for providing assistance and training on SAP, AS400, BOS and Microsoft Office Products. Utilizes SAP system to create and release requisitions for agronomy, Ag repair, beet storage, quality lab, and beet receiving functions; monitors requisitions to ensure purchase orders are assigned and are accurate for receiving; monitors cost centers to ensure invoices are charged to the correct accounts; and creates and monitors work orders. Assist the Ag Ops Manager and Agronomy Manager in completing monthly G/B and dashboard updates. Also compiles information and assist with the budget process. To be successful in this position requires office administrative skills, general accounting and mathematical skills, excellent oral and written communication skills normally gained through the completion of an associate degree in administrative or through the completion of 2 to 5 years of previous administrative assistant experience. Knowledge and proficiency in Microsoft Word, Excel, PowerPoint and Access and the ability to compose professional written communications is required. The incumbent must also be able to learn the Company’s various software applications in order to generate reports. Exposure to HR practices and Agriculture preferred.

Requirements

• Office administrative skills
• General accounting and mathematical skills
• Excellent oral and written communication skills normally gained through the completion of an associate degree in administrative or through the completion of 2 to 5 years of previous administrative assistant experience.
• Knowledge and proficiency in Microsoft Word, Excel, PowerPoint and Access and the ability to compose professional written communications is required.
• The incumbent must also be able to learn the Company’s various software applications in order to generate reports.

Nice To Haves

• Exposure to HR practices and Agriculture preferred.

Responsibilities

• Coordinate Ag support services and related activities for Agronomy, Harvest/Maintenance staff and shareholders.
• Lead and promote a positive work culture through Company Values of Safety, Integrity, Quality, Teamwork, and Accountability.
• Provide confidential and administrative support to the Ag department by routing incoming calls, scheduling appointments/meetings, maintaining calendars, making travel arrangements, scheduling of training, workshops/seminars, organizes and participates in various company events.
• Sort and distribute mail, maintain filing system, and at some sites may maintain inventory of office supplies and forms.
• Create, coordinate, record, print and distribute various reports and documents including but not limited to: Maintain weekly duty rosters and phone lists.
• Prepare various text messages for meetings and harvest updates.
• Review of annual letter material, contract files and forms to ensure accuracy.
• Review Express timecards to ensure proper hours are reported.
• Assist in answering payroll questions employees may have about their paychecks and time reported.
• Review expense reports for Ag Scouts, Harvest Safety Coordinators, Foreman, and Ag Repair Crew.
• Maintain the procurement card for miscellaneous department purchases and assists Ag Repair Crew in completing their procurement card online.
• Collect and maintain the District Harvest files.
• Serve as Ag Staff champion for providing assistance and training on SAP, AS400, BOS and Microsoft Office Products.
• Utilize SAP system to create and release requisitions for agronomy, Ag repair, beet storage, quality lab, and beet receiving functions; monitors requisitions to ensure purchase orders are assigned and are accurate for receiving; monitors cost centers to ensure invoices are charged to the correct accounts; and creates and monitors work orders.
• Assist the Ag Ops Manager and Agronomy Manager in completing monthly G/B and dashboard updates.
• Compile information and assist with the budget process.

Benefits

• Our benefits include eligibility for comprehensive medical insurance starting on day one.
• In addition, we offer a health savings account, 401(k) retirement savings plan with a Company match and contribution, paid dental insurance paid basic life insurance, paid short and long-term disability, vision insurance, life insurance, flexible spending accounts, paid time off, paid sick leave, paid parental leave, paid volunteer opportunities and paid holidays.
• We also offer discretionary bonuses, tuition reimbursement, service awards, and a 24/7 employee assistance program with access to eight confidential visits with a licensed counselor at no cost.
• Some of these benefits are subject to eligibility criteria.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees