Afterschool Program Coordinator

Harlem Grown•New York, NY

9h•$57,000 - $65,000•Onsite

About The Position

Harlem Grown is an independent 501(c)(3) nonprofit that supports Harlem youth and communities through mentorship and hands-on education in urban farming, sustainability, and nutrition. The Afterschool Program Coordinator is based at the Frederick Samuel Community Center, reports to the Site Director, and works Monday through Friday to support the daily operations and compliance of youth and community programming. The role focuses on maintaining compliance with DOH, DYCD, and SACC requirements through accurate documentation, operational readiness, and consistent procedures, while leading recruitment and enrollment efforts for afterschool and summer camp programs. The Coordinator also supervises Activity Specialists and Group Leaders, supports summer programming, and provides coverage as needed, including stepping into classrooms or leading activities. The position requires strong organization and attention to detail, along with a commitment to a positive, safe, and supportive environment for participants, families, staff, and community partners.

Requirements

Bachelor’s degree.
Must be at least 18 years of age.
One year of supervisory experience in an educational or nonprofit context.
Demonstrated experience in program coordination or management, preferably in an educational or nonprofit context.
Ability to lead, train, and manage a diverse team of staff and volunteers.
Strong organizational and multitasking skills, with keen attention to detail.
Excellent communication skills for interacting with students, parents, staff, and community members.
Experience in budget management and program evaluation.
Familiarity with compliance regulations and best practices for licensed programs.

Responsibilities

Support compliance with applicable DOH, SACC, DYCD, and Harlem Grown policies, procedures, and licensing requirements.
Support and monitor program records, including student enrollment, attendance, medical and consent forms, and employee documentation.
Ensure timely completion, collection, and renewal of required program documents, certificates, and internal compliance materials for school-age child care and summer camp operations.
Prepare the program for inspections, site visits, and compliance reviews by keeping documentation, procedures, and practices current.
Monitor health, safety, supervision, and staff-to-participant ratios to ensure alignment with regulatory requirements and organizational expectations.
Review lesson plans for age-appropriateness, experiential and educational quality, and alignment with Harlem Grown’s logic model.
Lead recruitment efforts to achieve and maintain full enrollment in afterschool and summer camp programs.
Greet participants and families, provide information about program services, and sign participants in and out during operating hours.
Develop relationships with parents through family engagement strategies and regular communication.
Support community outreach, marketing, and family events that promote enrollment and retention.
Supervise and evaluate Activity Specialists, Group Leaders, and other program staff.
Support onboarding and training of staff and interns, emphasizing compliance, safety, supervision, and program procedures.
Support coordination of staff and program schedules.
Provide classroom leadership as needed to ensure program coverage and continuity of daily activities.
Provide administrative and programmatic support for Summer Camp.
Support program evaluation and reporting requirements.
Work with the Program Leadership Team to ensure programs align with Harlem Grown’s mission, goals, and regulatory requirements.
Serve as a role model by demonstrating and reinforcing Harlem Grown’s core values.
Perform additional duties as assigned.