Advisor, Planning & Operations (P3)

Save the Children 2022 • Washington, DC

8d • Hybrid

About The Position

As the Advisor, Planning and Operations, you will provide the Head of Program Implementation (PI) with clear and timely visibility into department operations and performance. You will support the PI senior management team (SMT) governance by managing meeting cadence, tracking decisions and priorities, developing actionable workplans, and monitoring alignment of resources, staffing, and budgets to departmental objectives. You will be responsible for communications and knowledge management efforts by maintaining the PI SaveNet page, facilitating information sharing across teams, developing leadership communications, and supporting executive and board-level presentations. In addition, you will oversee departmental reporting and performance measurements by coordinating KPI development and reporting processes, analyzing progress against strategic objectives, supporting organizational transformation initiatives, and monitoring cross-functional projects and PHFFA activities to identify risks, resolve issues, and drive continuous improvement across the PI portfolio.

Requirements

• Minimum of a bachelor’s degree or equivalent experience, plus at least 5 years of relevant experience
• Demonstrated experience in leading change processes.
• Demonstrated ability to work with senior-level executives to move complex issues forward.
• Proven ability to make decisions and demonstrate sound judgement in a fast-moving environment
• Demonstrated experience developing and working on strategic plans.
• Demonstrated analytical, organization, and communication skills.
• Attention to detail, ability to multi-task and work across Agency departments.
• Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English

Nice To Haves

• Master’s Degree in field related to development, humanitarian work or business administration.
• Ability to speak a second, relevant language– French, Arabic or Spanish preferred.
• Previous Save the Children experience.

Responsibilities

• Manage PI SMT meeting cadence, track decisions and accountabilities, maintain department resources and platforms, and provide visibility into how the department is resourcing and delivering against its objectives
• Prepare agendas and materials for PI SMT and quarterly PI ESMT meetings; take and distribute meeting notes; track decisions and next steps and assign action items to relevant SMT members; ensure follow-through commitments.
• Manage tracking and coordination of PI SMT and PI ESMT retreat priorities and other PI SMT workstreams
• Translate high-level priorities into clear workplans with owners, timelines, and milestones, identify resourcing.
• Support SCI and PI leadership PHFFA meeting coordination, drafting meeting notes and associated communication
• Track PHFFA (SCI and SCUS) agreed upon countries/projects, opportunities and approved awards
• Develop and maintain a consolidated PI resourcing tracker covering consultants engaged by State Directors, International and Domestic program staff, Global Emergency Humanitarian Surge Platform deployments, and representatives on cross-functional and agency-wide projects; Ensure resourcing decisions and commitments are aligned with budget and planning, flagging gaps or misalignments to the Head of PI in a timely manner.
• Own and maintain the PI department SaveNet page, ensuring it is current and contains latest resources, strategies, plans, dashboards, SOPs, and key reference materials
• Liaise with representatives from each PI team to ensure up to date landing pages and information: SMT (aggregate view) State Leads (state-specific views) International Programs – including PHFFA projects and potential projects Humanitarian (Domestic & International)
• Ensure information is clear, visual, and accessible, and serves as the official data in supporting decision-making and alignment
• Develop weekly, monthly and ad hoc SMT communication to teams
• In coordination with the Head of PI, send weekly SMT meeting notes to all PI staff
• Develop and issue quarterly updates on progress against departmental workplans and objectives
• Support the Head of PI to develop board materials and other presentations ensuring use of SC branding
• Responsible for all files and knowledge management of PHFFA agreements, policies, guidance, trainings and other relevant documents
• Alongside the PI SMT, monitor PI performance and use data to provide regular analysis against department annual objectives and make recommendations for strategic improvements.
• Lead finalization of USP metrics and reporting cadence
• Develop a simple, clear KPI scorecard for leadership use including USP, Humanitarian, International/PHFFA, Head Start
• Coordinate end-to-end KPI processes, including data collection inputs from relevant teams, timelines for data production and updates, alignment and use across internal stakeholders, and support development and refinement of visuals for both internal and external audiences
• Stay current and engage on SCUS and global movement transformation projects, where PI is a key stakeholder and ensure PI representation is included where relevant and provide regular updates against progress on these initiatives.
• Ensure all cross departmental PHFFA activities and milestones are tracked with relevant functions/teams, identify dependencies, develop tracker to monitor resolution of/or escalate issues or challenges to PI SMT.

Benefits

• Flexible schedules
• generous PTO
• 11 paid holidays plus 2 floating holidays
• hybrid working opportunities
• Competitive health care, dental and vision coverage for you and your family
• A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
• Annual merit increases and/or additional incentives for eligible employees
• A retirement savings plan with employer contributions (after one year)
• 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days)
• mental health benefits and support through Calm and company-hosted events
• free and confidential assessments, short-term counseling, referrals, and follow-up services
• Access to internal and external learning & development opportunities and mentorships

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level