Advancement Services Specialist
About The Position
The Advancement Services Specialist supports University Advancement by entering data and helping maintain the Raiser’s Edge database, ensures accurate constituent records, processes gifts, mails acknowledgement letters and assists with various projects. This role is essential to maintaining the integrity of the donor database, ensuring timely gift entry and acknowledgement, and supporting the overall success of Advancement initiatives. FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.
Requirements
- High school diploma and four years of full-time experience directly related to the job functions.
- Professional work experience with data entry, records management, or clerical support.
- Computer experience in Microsoft (MS) Office (Outlook, Word, Excel and PowerPoint).
- Any appropriate combination of relevant education, experience, and/or certifications may be considered.
Nice To Haves
- Bachelor's Degree from an accredited institution in Accounting, Business, Computer Science, Information Systems, Business Administration or closely related field.
- Data entry/support experience in a non-profit setting.
- Experience with fundraising or financial record keeping.
- Experience with Raiser’s Edge (donor record software).
Responsibilities
- Receives, logs, posts, and receipts all donations daily using Raiser’s Edge NXT donor software.
- Maintains an accurate and efficient data process for cash, check, and online credit card contributions.
- Prepares timely and accurate donor acknowledgement letters and tax receipts as appropriate for each gift.
- Maintains constituent records, gift documentation and other vital information in accordance with record retention guidelines.
- Ensures compliance with all monetary handling protocols, including the cash receivables procedure.
- Assists with tribute cards and other correspondence.
- Assists with project mailings, manipulates data and uses mail merge.
- Processes matching gifts, including completion of all related paperwork and responding to requests made by matching gift organizations as needed.
- Performs special clean-up projects within the donor database.
- Maintains all confidential donor records in accordance with University Advancement Policies and Procedures.
- Communicates with internal Advancement staff and campus partners to ensure accurate and timely recording of gifts.
- Collaborates with the Foundation Finance team as needed to reconcile gift data with Financial Edge.
- Performs other job-related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
