Advancement Relations Officer

University of Washington Medical Center•Seattle, WA

5d•$69,876 - $73,500•Hybrid

About The Position

The University of Washington's University Advancement team is dedicated to supporting the institution's legacy and public mission to be the world's greatest public university. The Development team within University Advancement focuses on facilitating private resources to enhance the University's reputation, support equitable community building, and service. This role is within the College of Arts & Sciences and specifically supports the Arts Division. The Advancement Relations Officer will play a key role in engagement, stewardship, and fundraising efforts for the Arts Division by planning and coordinating events, supporting donor and alumni relations, developing stewardship communications and impact reports, and collaborating with various university units to strengthen engagement and achieve fundraising goals.

Requirements

Bachelor's degree AND 2 years of experience in administrative support, development, advancement, fundraising, alumni relations, communications or related field.

Nice To Haves

Experience with project management or program administration, preferably in a nonprofit, higher education, arts, or related environment.
Experience planning, coordinating and executing events or engagement activities.
Strong written and verbal communication skills, with the ability to communicate effectively with a variety of audiences.
Knowledge of donor relations, stewardship, fundraising, advancement, or alumni relations practices.
Familiarity with arts organizations, arts education, or the broader arts community.
Experience using CRM, database, or other information management systems.
Proficiency with Microsoft Office Suite, including Word, Excel and PowerPoint.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.
Access to reliable transportation for local travel, with the ability and willingness to drive to and from events and across campus as needed.
Ability to lift/move 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down.
Standing 4 or more hours continuously during events.
Walking 4 or more hours continuously during events.
Working greater than a 10-hour day during events.

Responsibilities

Lead the planning and execution of cultivation, stewardship and engagement events across the Arts Division, including programs for donors, alumni, community members and other key stakeholders.
Create meaningful engagement opportunities that strengthen connections among supporters and community partners.
Partner with colleagues across the Arts Division, University Advancement and the broader University community to develop and deliver engaging event experiences.
Manage event logistics from planning through execution, including establishing event goals, invitations, registrations, budgets, vendor coordination, communications, event-day support and follow-up communications with attendees.
Maintain accurate event and constituent information within the Advancement CRM and support reporting and tracking efforts.
Support donor stewardship, cultivation and engagement efforts through meaningful communications, recognition activities and outreach initiatives.
Work closely with divisional dean and faculty leadership to draft stewardship communications.
Develop donor-focused materials, including gift acknowledgements, impact reports, student and faculty letters and other stewardship communications.
Partner with academic units and Advancement colleagues to ensure gifts funds are utilized and to highlight the impact of philanthropic support and communicate outcomes to donors and supporters.
Serve as a key resource for accepting gifts supporting Arts Division programs, scholarships, fellowships and initiatives, ensuring accurate documentation and coordination.
Manage in-kind gift inquiries and acceptance procedures.
Maintain online giving resources and accurate constituent records to support donor engagement, stewardship and fundraising efforts.
Collaborate with Advancement and Marketing & Communications partners to ensure consistent donor-facing messaging and engagement strategies.
Develop and coordinate communication and engagement plans that support Arts Division priorities.
Partner with Marketing & Communications colleagues to identify and promote stories, events and accomplishments across the Arts Division.
Contribute to events, communications and engagement initiatives that support broader College advancement efforts and other departmental priorities.