Advancement Officer, Development Operations

University of British Columbia • Vancouver, BC

6d • CA$6,748 - CA$9,701

About The Position

The Advancement Officer, Development Operations plays a pivotal role in supporting the Development senior leadership team, the broader Development division, and the overall DAE portfolio. This position ensures operational excellence through comprehensive internal and external fundraising reporting, in-depth data analysis, and comprehensive annual and campaign projections. Key responsibilities include reviewing UBC Research funding flowing from Development activity for inclusion within the Development Funds Raised counting framework; supplying funds raised amounts for capital projects to UBC Financial Capital Reporting; maintaining clear and effective process documentation; and driving continuous improvement initiatives. The Advancement Officer also provides strategic recommendations for enhancements to proprietary applications and participates in user acceptance testing (UAT) to ensure system functionality aligns with business needs. The ideal candidate will bring a proven track record of process optimization and the ability to translate complex data into actionable insights that advance organizational goals and priorities while working within university fundraising policies. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

JOB SUMMARY
The Advancement Officer plays a key role in managing the administrative functions for the unit. The incumbent is responsible for managing the ongoing operations of the development program within the Development unit. The incumbent develops and implements comprehensive administrative policies, procedures and systems that have a broad impact across the unit as well as being responsible for supporting development related activities of senior university administration by managing complex relationship with multi-unit stakeholders. The Advancement Officer is responsible for managing much of the liaison with other Development and Alumni Engagement portfolio units; responsible for managing the prospect pipeline as well as for delivering accurate and meaningful reporting.

Requirements

• Undergraduate degree in a relevant discipline.
• Minimum of 2 years related experience or the equivalent combination of education and experience.
• Relevant experience would be in a university setting providing project management support or decision-making support to senior executives.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Nice To Haves

• Knowledge of University policies and procedures, administrative management, fundraising and alumni engagement is desirable.
• Ability to think systemically about the multiple interrelations that take place within the University as well as with the external community, and how they affect positively or negatively the performance of the organization.
• Ability to be thorough, accurate, and have a high level of attention to detail.
• Ability to obtain and disseminate information effectively and tactfully with individuals from all levels of the University and the external community.
• Ability to take initiative, analyze problems, identify key information and issues, and effectively resolve them.
• Excellent oral and written communication, interpersonal and organizational skills.
• Ability to work effectively independently and in a team environment, and to bring energy, motivation and enthusiasm to the job.
• Ability to effectively manage multiple tasks and priorities under pressure to meet deadlines in a hectic environment, exercising confidentiality, sensitivity, tact and discretion.
• Ability to work independently while exercising good judgement at all times.
• Ability to effectively use word processing, spreadsheet, scheduling, mail and presentation applications at an advanced level (MS Office preferred).
• MS Windows environment, Microsoft Office preferred.
• Experience working with a centralized fundraising system an asset.
• Ability to plan, co-ordinate and supervise the work of others, execute a variety of complex projects, and meet imposed deadlines.
• Strong verbal and written communication skills, both verbal and written, having the ability to communicate appropriately and effectively with donors, co-workers and other campus departments

Responsibilities

• Leads the administrative and operational functions within the DAE unit, including strategic and day-to-day needs, administrative and operational planning, overall workflow and information flow, including donations reporting and records while ensuring seamless and effective delivery of administrative and operational processes
• Manages the unit's budget, and leads the financial planning process for the unit administration and operations, finding budgetary efficiencies and recommending and implementing savings and cost-reduction measures
• Acts as an advisor to the Director of Development/Senior Director, Development/Assistant Dean/Executive Director, on administrative and operational guidelines, policies, procedures and proposals that have a significant impact across the unit
• Works closely with the Director/Senior Director, Development/Assistant Dean/Executive Director of Development, and senior management to facilitate maximum private and public sector support for the University
• Responsible for fostering complex relationships impacting donors, other campus units, other DAE units and colleagues and maintaining communications that are critical to the success of the fundraising program
• Manages the liaison between the unit and other development and alumni engagement portfolio units (i.e. Research, Prospect Management)
• Oversees implementation of appropriate donor recognition; ensuring acknowledgement and stewardship programs are in place
• May oversee and/or develop proposals and may work with donors to generate gifts for priority projects
• Manages the donor pipeline, ensuring that donor records are up to date, and is expected to be an expert user of the Blackbaud relationship management system
• Manages and motivates staff, and is responsible for hiring, training and terminating staff, conducts annual staff evaluations, performance reviews, ensuring benchmarks and performance goals are achieved
• Responds to donor enquiries concerning their gifts, endowment performance, expenditures and other general questions
• Remains informed of donor relations/development best practices across industries
• Performs other related duties as required

Benefits

• The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level