Advancement Assistant

Convent of the Sacred Heart•New York, NY

1d•Onsite

About The Position

Convent of the Sacred Heart is seeking an Advancement Assistant to join their highly collaborative Advancement team. This role provides comprehensive administrative, operational, and project-based support across the department. The Advancement office is responsible for fundraising, alumnae relations, special events, and targeted development communications. The Assistant will report directly to the Chief Advancement Officer and assist the entire team in a busy and collegial environment to help meet departmental fundraising and engagement goals.

Requirements

College graduate with 2–4 years of professional office experience.
Proficiency and comfort with technology including Windows-based software, Google platforms, internet applications, social networking sites, and (ideally) Raiser's Edge database.
Excellent organizational skills, meticulous attention to detail, and the ability to prioritize and meet deadlines.
Motivated self-starter with the ability to manage multiple projects from start to finish.
Ability to work and communicate effectively in-person, on the phone, via Zoom, and email, as well as through written correspondence with alumnae, parents, faculty, staff, and outside vendors.
Discretion and tact in handling highly confidential donor and institutional information.
Collaborative, team-oriented work style.
Flexible schedule and ability to work evening events as needed.
Enthusiasm, patience, flexibility, and a sense of humor.

Nice To Haves

Raiser's Edge database experience

Responsibilities

Provide high-level administrative assistance to the Chief Advancement Officer and provide day-to-day operational support to the entire Advancement team.
Act as a central point of contact for the department, helping to field general inquiries.
Assist team members with drafting, proofreading, and formatting correspondence, reports, and meeting materials.
Provide end-to-end assistance and logistical execution for all events run by the Advancement team, ensuring seamless production from initial planning through post-event wrap-up.
Serve as a core operational resource for high-profile institutional events, including the Annual Benefit/Auction, Alumnae Reunion, Leadership Donor events, New Parent Dinner, and Board of Trustees dinners.
Support the Alumnae office by helping execute career networking events, speakers, multi-generational alumnae gatherings, and other school community outreach initiatives.
Manage RSVP tracking, data entry, supply orders, name tag creation, and registration desk check-ins.
Attend Alumnae Association Board and Annual Fund Committee meetings, organize materials and draft/distribute comprehensive minutes.
Maintain and update parent, donor, and alumnae data/information in the Raiser’s Edge database to ensure data integrity for the whole team.
Utilize Raiser’s Edge to create queries, reports, mailing lists, and labels for various departmental initiatives.
Coordinate and execute both in-house and mail-house mailings (print and electronic) on behalf of the team.
Assist with the calendar and strategy for the Annual Fund program, focusing on increasing parent and alumnae participation and donor levels.
Review and proofread fundraising materials as needed.
Serve as the Advancement Team's social media manager.
Other duties as assigned.