Advancement and Donor Relations Coordinator (internal only)

Texas Wesleyan University Portal•Fort Worth, TX

17h•Onsite

About The Position

This position will report directly to the Vice President (VP) of Advancement. The Advancement and Donor Relations Coordinator plays a central role in fostering meaningful relationships with donors to ensure long-term engagement and philanthropic support for the University. The position is responsible for developing and executing stewardship strategies, creating donor communications, and supporting Advancement initiatives that align donor contributions with institutional goals. Additionally, this position will provide administrative and budget support to the Advancement division.

Requirements

Bachelor's degree
Experience in donor relations or advancement
Strong communication and interpersonal skills
Excellent organizational and time management skills
Proficiency in Microsoft Office Suite
Experience with budget management
Ability to work independently and as part of a team

Nice To Haves

Experience in higher education
Familiarity with donor databases
Experience coordinating events

Responsibilities

Partner with the VP of Advancement to implement strategies for donor engagement, recognition, and stewardship across all giving levels.
Develop and distribute stewardship reports, personalized correspondence, and impact updates to donors.
Manage regular donor communications, including newsletters, annual impact reports, digital updates, and acknowledgment letters.
Coordinate donor recognition events, receptions, and gatherings to deepen donor relationships.
Assist with donor meetings and presentations by preparing briefing materials and follow-up communications.
Maintain and track stewardship activities in collaboration with the Director of Advancement Services to ensure alignment with University policies and procedures.
Support Advancement campaigns by identifying stewardship opportunities that increase donor retention and participation.
Manage calendars, coordinate schedules, and organize internal and external meetings for Advancement staff.
Arrange travel plans, itineraries, catering, and meeting Logistics.
Monitor and maintain Advancement division budgets, reallocating funds, and manage purchase processes. Provide monthly reports on budget status.
Provide administrative support to the Board of Trustees Advancement Committee and Advancement Team initiatives.
Complete special projects as assigned by the VP of Advancement