Adult Education Secretary

Utica Community School District•Sterling Heights, MI

14h•Onsite

About The Position

The Adult Education Secretary will perform all duties and responsibilities which promote the goals and objectives of the Utica Community School District Adult Education programs. This role supports the daily operations of Adult Education programs, including Adult Basic Education (ABE), Adult Secondary Education (ASE), English as a Second Language (ESL), and High School Completion. The secretary will maintain compliance with district policies and State of Michigan program guidelines, register and intake students, and manage student data in various systems. This position requires strong organizational skills, the ability to work independently in a fast-paced environment, and excellent communication and interpersonal skills.

Requirements

Ability to work independently; self-motivated and aligned with District performance expectations.
Able to work in a fast-paced, stressful, and high expectation environment.
Ability to organize and prioritize clerical and daily work assignments.
Possess polite, efficient, and effective telephone communication skills.
Ability to maintain strict confidentiality.
Enthusiastic and positive attitude.
Ability to work calmly and effectively amongst numerous interruptions.
Possess and demonstrate skills in human relations with staff, students, and parents.
Experience in all Microsoft and Google applications.
Demonstrated interpersonal skills.

Nice To Haves

Experience in a school setting is preferred.

Responsibilities

Perform all duties and responsibilities which promote the goals and objectives of the Utica Community School District Adult Education programs.
Support the daily operations of Adult Education programs, including Adult Basic Education (ABE), Adult Secondary Education (ASE), English as a Second Language (ESL), and High School Completion.
Maintain compliance with district policies and State of Michigan program guidelines.
Register and intake students for Adult Education programs.
Enter and manage student data in PowerSchool, TOPSpro, and the Michigan Adult Education Reporting System (MAERS).
Communicate daily with students regarding absences to support attendance and retention.
Track and record daily and weekly attendance; monitor patterns and report concerns to the Adult Education Supervisor.
Track and enter student instructional hours in TOPSpro/MAERS.
Conduct required follow-up with students in accordance with State of Michigan requirements.
Provide clerical and administrative support to the Adult Education Supervisor.
Perform general office and secretarial duties.
Respond to program-related inquiries from students, staff, and community members.
Provide phone and in-person support; communicate effectively with students, teachers, and community partners.
Additional duties as assigned.