Adult Education and Literacy Coordinator

Brazos Valley Council of Governments • Bryan, TX

2d • $55,000 - $60,000 • Onsite

About The Position

The Adult Education and Literacy (AEL) Coordinator is responsible for coordinating, administering, monitoring, evaluating, and continuously improving Adult Education and Literacy (AEL) programs funded through the Texas Workforce Commission (TWC) and other applicable funding sources. This position provides leadership in grant administration, contract management, compliance monitoring, strategic planning, performance management, fiscal oversight, technical assistance, community partnerships, and program development to ensure compliance with federal, state, and local requirements.
The AEL Coordinator serves as the primary resource for Adult Education and Literacy initiatives and collaborates with educational institutions, contracted service providers, Workforce Solutions Brazos Valley, local governments, community organizations, employers, and state agencies to improve educational attainment, workforce readiness, and employment outcomes throughout the Brazos Valley region.
The position reports directly to the Workforce Program Manager or designee through supervisory channels.

Requirements

• Knowledge of Adult Education and Literacy program requirements.
• Knowledge of Texas Workforce Commission policies and procedures.
• Knowledge of grant administration and contract management principles.
• Knowledge of monitoring and compliance practices.
• Knowledge of public procurement principles.
• Knowledge of and ability to interpret and apply local, state, and federal program requirements, and experience analyzing program performance and implementing corrective actions.
• Ability to prepare technical reports and correspondence.
• Strong organizational and project management skills.
• Strong analytical and problem-solving skills.
• Ability to establish productive working relationships with internal and external stakeholders.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Teams; AEL TEAMS; and other software necessary to perform assigned job functions.
• Ability to manage time and multiple projects while meeting established deadlines.
• Bachelor's degree in Education, Public Administration, Workforce Development, Social Sciences, Business Administration, or a closely related field.
• Three (3) years of progressively responsible professional experience in adult education, workforce development, grant administration, contract administration, compliance, auditing or monitoring, program administration, or a related field.
• Experience interpreting and applying federal, state, or local program requirements and monitoring program or contractor performance.
• Valid Texas driver's license and reliable transportation are required.

Nice To Haves

• Equivalent combinations of relevant education and experience may be considered.

Responsibilities

• Coordinates the implementation and delivery of AEL Consortium programs and services to achieve established program outcomes.
• Develops and administers implementation of AEL program plan, budget and policies based upon grant requirements and other Board, state, federal and/or funding guidelines.
• Assists with or provides oversight of the development of guidelines, procedures, policies, rules, and regulations supporting Adult Education and Literacy programs.
• Coordinates professional development requirements and monitors contractor compliance with applicable professional development standards.
• Works in conjunction with Consortium partners, employers and the community to understand common workforce needs in adult education and literacy and develop strategies for meeting those needs.
• Establishes community partnerships and collaborative relationships that promote workforce and education initiatives.
• Reads, interprets, and communicates relevant legislation, guidance letters, policies, and other program requirements.
• Protect confidential information and ensure compliance with applicable privacy requirements.
• Provides presentations to the Board of Directors, AEL Consortium, community organizations, stakeholders, and other appropriate audiences regarding AEL program performance, challenges, and best practices.
• Assists with special projects and strategic initiatives assigned by the Workforce Program Manager.
• Coordinates the administration of Adult Education and Literacy grants, including implementation, reporting, budgeting, and performance monitoring.
• Assists with the preparation of grant applications, continuation requests, modifications, and supporting documentation.
• Monitors grant performance measures and assist in ensuring contractual obligations are achieved.
• Coordinates grant-related procurement activities in accordance with BVCOG procurement policies.
• Reviews grant expenditures, invoices, and supporting documentation for completeness and compliance.
• Maintains grant files and documentation sufficient to support audits and monitoring reviews.
• Monitor contractor performance to ensure compliance with contractual requirements and established performance measures.
• Coordinate contractor monitoring activities, including programmatic and fiscal reviews.
• Coordinate daily program operations to ensure services are delivered efficiently and in accordance with applicable regulations.
• Review contractor reports and supporting documentation for accuracy and completeness.
• Assist in the negotiation and development of contracts, including statement of work, budget, and performance outcomes.
• Assist with contract amendments, renewals, and closeout activities.
• Maintain contract records and supporting documentation.
• Provide technical assistance and guidance to contractors and partner organizations regarding program requirements.
• Prepares reports, correspondence, presentations, policies, procedures, and other administrative documents.
• Prepare required reports and review statistical projections for accuracy of data and validity of projections.
• Maintains accurate program records within TEAMS and other required reporting systems.
• Manages data validation in systems such as TEAMS and other appropriate software necessary to evaluate performance.
• Collects, analyze, and report program performance data to management and funding agencies.
• Performs other related duties as assigned.
• Monitor compliance with Texas Workforce Commission, Workforce Development Board, federal, state, and local regulations governing Adult Education and Literacy programs.
• Monitor program performance and recommend operational improvements that enhance efficiency, customer service, and contract performance.
• Coordinate monitoring visits, audits, and program reviews.
• Assist in preparing responses to monitoring findings and corrective action plans.
• Coordinate corrective action activities when deficiencies are identified.
• Maintain documentation supporting compliance with grant and contractual requirements.
• Protect confidential information and ensure compliance with applicable privacy requirements.
• Coordinate local and regional planning activities supporting Adult Education and Literacy initiatives.
• Coordinate program implementation activities with Workforce Development staff and community partners to support integrated service delivery.
• Develop and maintain productive relationships with educational institutions, Workforce Solutions Brazos Valley, employers, community organizations, and governmental agencies.
• Represent BVCOG at meetings, conferences, planning sessions, and community events related to Adult Education and Literacy.

Benefits

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Primary activities are conducted within a well-lit, climate-controlled office.
• In compliance with the Americans with Disabilities Act, BVCOG will make reasonable accommodation to the known disability of a qualified applicant or employee to enable people with disabilities to enjoy equal employment opportunities, if it would not impose an "undue hardship" on the operation of the employer's business.
• As a public agency, BVCOG is committed to maintaining the highest ethical standards. Applicants selected for employment are expected to perform work responsibilities with the highest degree of integrity, professionalism, and honesty, to merit the respect of our co-workers, clients, partners, vendors and the public. Applicants selected for employment are also expected to serve the public with dedication, concern, courtesy, and responsiveness.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level