Admissions Specialist (Tuesday-Saturday)

Brightli • St. Louis, MO

19h • Onsite

About The Position

Join our compassionate and collaborative team as an Admissions Specialist, where you will play a critical role in ensuring a seamless and welcoming experience for clients entering behavioral health and recovery services. This position offers the opportunity to serve as a key point of contact for referrals, admissions, and census coordination while supporting program operations and client access to care. If you are detail‑oriented, organized, and passionate about providing excellent customer service, this role allows you to make a meaningful impact in a fast‑paced, mission‑driven environment. In this role, you will manage referral intake, coordinate admissions, support census management, and collaborate closely with clinical and billing teams to ensure accurate documentation and compliance with regulatory standards.

Requirements

• High School Diploma or General Equivalency Diploma (GED) required
• Must have a valid driver’s license with an acceptable driving record and current auto insurance
• Excellent verbal and written communication skills
• Strong organizational and time‑management skills with the ability to manage multiple priorities
• Strong attention to detail and accuracy in documentation
• Knowledge of confidentiality laws related to behavioral health services
• Proficiency with computer systems including Word and Excel
• Ability to build rapport and provide exceptional customer service

Responsibilities

• Respond to new referrals and document information accurately using appropriate systems
• Maintain and manage waiting lists in accordance with CARF and DMH standards
• Build and maintain professional relationships with referral sources, clients, and team members
• Support program census management across service lines including detoxification, residential, and outpatient programs
• Complete intake screenings via phone or face‑to‑face interactions
• Ensure completeness and accuracy of client records, correcting deficiencies within required timelines
• Assist clinical teams with administrative tasks including letters and documentation
• Complete admissions documentation in electronic systems including face sheets, releases of information, and financial data
• Coordinate with care managers and billing teams regarding insurance and payer requirements
• Enter and maintain accurate data within required timeframes
• Ensure admissions, transfers, and discharges are completed accurately and processed appropriately for billing
• Deliver exceptional customer service to create a welcoming environment for clients and families
• Assist with filing, chart reviews, and record maintenance
• Perform other duties as assigned by leadership

Benefits

• Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost
• Mileage Reimbursement – Company paid for work-related travel
• Employee Discounts – Hotels, Theme Parks & Attractions, College Tuition
• Workplace Culture – An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting a healthy, collaborative workforce
• Paid time off: full-time employees receive an attractive time off package to balance your work and personal life
• Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more
• Top-notch training: initial, ongoing, comprehensive, and supportive
• Career mobility: advancement opportunities/promoting from within

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED