Admissions Officer (Admissions Counselor I)
About The Position
The Admissions Officer is responsible for managing and processing student applications and supporting documentation for prospective students. This role ensures the accurate and timely review of applications, verifies submitted materials for completeness and authenticity, and maintains detailed records in the institution’s admissions system. The Admissions Officer serves as a key point of contact for applicants, providing guidance on admissions requirements, application procedures, and deadlines. Additionally, this position collaborates with academic departments and administrative staff to facilitate admissions decisions and uphold institutional policies and standards.
Requirements
- Bachelor's Degree
Nice To Haves
- Bachelor's Degree and 2 years experience
- Excellent customer service, attention to detail, interpersonal and communication skills
- Extensive date entry skills, Excel, Word, and Outlook experience
Responsibilities
- Evaluate student applications and supporting documents, making informed admissions decisions in accordance with Senate Rules. Process a high volume of applications efficiently while considering requirements specific to each student category (e.g., readmit, non-degree, etc.).
- Utilize the student information system to enter, update, and maintain applicant data. Record admissions decisions and verify the accuracy and completeness of application and document information.
- Identify and resolve application and data discrepancies in accordance with CPE Edit Report guidelines.
- Conduct comprehensive audits of student records and documentation at the conclusion of each registration cycle and CPE reporting term.
- Collect, input, and maintain official transcripts as part of students’ permanent academic records.
- Meet with and counsel prospective students and their families regarding admissions procedures, requirements, and next steps. Respond to inquiries about BCTC in a professional and timely manner.
- Scan and upload all admissions-related documents into the student information system to ensure accurate and complete permanent records.
- Provide coverage for front desk operations as needed, assisting walk-in students and visitors.
- Make initial residency determinations in accordance with institutional and state guidelines.
- Assist with registration processes and participate in Freshman Orientation programs to support student onboarding.
- Provide support to the Associate Vice Chancellor of Public Relations, Marketing, and Admissions and the Associate Dean of Public Relations, Marketing, and Admissions.
- Participate in ongoing professional development opportunities, including workshops through the Kentucky Association for Collegiate Registrars and Admissions Officers (KACRAO), as well as other relevant training sessions and meetings.
- Perform other duties as assigned to support the overall operations of the admissions office.
Benefits
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
