Admissions Coordinator- Intake For Outpatient Facility - Full Time

Apollo Behavioral Health Hospital•Baton Rouge, LA

3d•Onsite

About The Position

The Admissions Coordinator (Intake) supports timely, accurate outpatient admissions by coordinating referral intake, documentation, and payer readiness at Apollo Behavioral Health Hospital (Baton Rouge, LA 70816). Schedule: Monday–Friday, 8:00 AM–4:30 PM. You’ll spend your day moving referrals from initial contact to a ready-to-admit file, balancing multiple requests while keeping details precise. Much of the rhythm is documentation-driven: confirming demographics, aligning payer information, and keeping intake tracking current so status is clear at a glance. You’ll also have frequent touchpoints with clinical leadership—sharing updates, clarifying next steps, and closing loops so decisions are timely. As volumes shift, you’ll prioritize the most time-sensitive items, keep records audit-ready, and ensure each intake is captured for QAPI trending at Apollo Behavioral Health Hospital.

Requirements

Proficiency with Microsoft Office
Organized, self-directed, and able to work with minimal supervision
Strong documentation accuracy and professional communication

Nice To Haves

2–3 years psychiatric admissions experience preferred

Responsibilities

Manage intake calls/referrals, complete inquiry documentation, and maintain intake logs
Review referral packets against criteria and escalate questions appropriately
Coordinate admission communication with physicians and the Director of Nursing
Prepare new patient charts, face sheets, episodes of care, and insurance details
Complete insurance verification once the physician accepts the patient
Contribute intake metrics for QAPI reporting